Executive Assistant
Executive Assistant
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1 Vacancy
Job Description
Executive Assistant
As the Executive Assistant youll be at the center of operations supporting key executives across finance sales customer service human resources and manufacturing functions. This is your opportunity to make a meaningful impact by coordinating their efforts and ensuring their teams run smoothly.
You will work closely with leadership to streamline operations support key initiatives and ensure exceptional customer service. Youll coordinate schedules communications and priorities for executives overseeing Operations Finance HR and Manufacturing ensuring everything runs smoothly. Your role includes handling administrative tasks like scheduling calendar management travel arrangements and preparing reports while acting as a central point of contact to maintain clear communication and efficient teamwork.
1. Supporting the CEO
- Be the face of the company for customer interactions addressing inquiries about orders delivery schedules and service needs.
- Strengthen customer relationships through prompt and professional communication.
- Coordinate with internal teams to ensure timely and accurate delivery timelines.
- Manage the CEOs calendar organize meetings and provide overall administrative support to ensure smooth operations.
2. Assisting HR & Financial Leadership
- Serve as the benefits liaison providing employees with clear information on enrollment and updates while coordinating with providers.
- Manage HRrelated tasks such as onboarding maintaining employee records and assisting with compliance requirements.
- Assist with reviewing and organizing expense reports tracking budgets and preparing financial summaries.
- Utilize Paycor to maintain HR and payroll accuracy supporting employee needs and ensuring seamless processes.
3. Supporting Manufacturing and Planning Support
- Support production planning by maintaining and generating Excel reports for manufacturing metrics.
- Help manage MRP/ERP systems by updating records and pulling data for strategic decisionmaking.
- Collaborate on improving operational schedules and assist in tracking performance goals.
- Provide administrative support to the VP of Manufacturing to help drive efficiencies across the department.
Education:
- Bachelors degree in Business Administration or a related field is preferred but not required.
Experience:
- At least 3 years of experience in an executive support role or administrative capacity preferably in a manufacturing or industrial environment.
- Exposure to CRM ERP or payroll platforms (e.g. Paycor) is strongly preferred.
- Experience in HR processes or financial support is a plus.
Technical Skills:
- Advanced proficiency in Microsoft Office Suite particularly Excel Word and Outlook.
- Strong familiarity with MRP/ERP systems and other business software.
Benefits:
- Competitive salary based on experience.
- Comprehensive benefits including health insurance and retirement plans.
- Opportunities for professional growth in a supportive and engaging work environment.
Work Environment:
- Onsite role near Centerville OH north of Cincinnati.
- Be part of a small tightknit team that values collaboration and innovation.
Employment Type
Full Time
