Purchasing Coordinator
Purchasing Coordinator
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Job Description
We are seeking a Purchasing Coordinator to join the KIPP TEAM & Family purchasing team. In this pivotal role you will collaborate with directors of school operations budget managers other operations teammates and vendors to ensure that teachers and staff can access essential goods and services efficiently and promptly. This includes maintaining compliance with procurement policies and publicschool regulations. The Purchasing Team plays a crucial role in the operational excellence of our schools empowering instructional and support staff to focus on their primary mission: guiding students toward academic achievement and lifelong success.
Key Responsibilities
As a Purchasing Coordinator you will take on a range of critical responsibilities including:
- Purchase Order Management: Ensure the accurate and timely processing of purchase orders in alignment with our servicelevel agreements.
- Compliance Enforcement: Uphold organizational policies and ensure adherence to public school procurement regulations.
- Communication & Collaboration: Foster strong working relationships with school and department operations teams and build productive vendor partnerships.
- Order Tracking: Provide clear and consistent updates regarding the status and delivery of goods and services.
- Financial Coordination: Collaborate with the Accounts Payable team to ensure seamless purchasingtopayment workflows and assist the accounting team in maintaining accurate and compliant purchasing records.
- Data Maintenance: Regularly review and manage aged encumbrance reports to ensure data accuracy and integrity.
- ProblemSolving: Resolve issues proactively in a fastpaced deadlinedriven environment.
Qualifications :
Were looking for an enthusiastic detailoriented professional with a passion for operational excellence. The ideal candidate will possess:
- Experience: At least three years of experience in purchasing procurement or similar operations or financial functions.
- Technical Skills: Proficiency in Microsoft Office (Outlook Excel Word) and Google Workspace (Sheets Docs Forms). Experience with purchasing/procurement platforms such as Coupa is highly valued.
- Organizational Skills: Exceptional attention to detail and strong organizational capabilities.
- Communication: Excellent verbal and written communication skills with a customer service mindset.
- Adaptability: A proactive problemsolver who thrives under deadlines and can manage multiple projects simultaneously.
- Technology Proficiency: Experience with Zoom and helpdesk platforms like Zendesk (nicetohave).
- Mission Alignment: A teamoriented individual who is driven by KIPPs mission to prepare students for success in college and life.
Additional Information :
Location
This is a hybrid role. At this time we typically work from the office 2 days per week (Wednesdays and Thursdays) and work remotely 3 days per week. Therefore this role requires teammates to live within commuting distance of one of the three cities within which we work: Newark NJ Camden NJ or Miami FL
Compensation & Benefits
The salary range for this role is $65000 $75000 depending on related experience.
In addition to a competitive salary KIPP NJ offers a full comprehensive benefits plan including health care retirement a laptop and transportation benefits for TEAMmates commuting into New Jersey from the New York City area.
KIPP New Jersey KIPP Miami is an equal opportunity employer
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
