Project Coordinator Contract Position - AstroLabs DMCC
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1 Vacancy
Job Description
Location: Riyadh KSA
Languages: Fluent in English and Arabic
Role Duration: 6 months
Employment Type: Contractual
ABOUT ASTROLABS
At AstroLabs we specialize in facilitating highgrowth companies entry into the Saudi and UAE markets. We offer comprehensive growth services including business setup coworking spaces and recruitment alongside programs developed with government and leading private sector partners to strengthen key regional sectors. In our Programs business unit we deliver high impact bespoke programs for government entities and conglomerates and are trusted as a key partner in developing and delivering these programs across MENA.
If you are a high performing driven individual that is passionate about making things happen we would love for you to join our dynamic Programs team!
Our culture is ambitious collaborative outcomeoriented and driven by curiosity.
Who You Are
As a Project Coordinator you will support the Program Manager in successful executions of projects and/or programs and excel in supporting and interacting with the stakeholders throughout the program. You will own the logistical organization support in content delivery and go above and beyond to ensure the program team is able to deliver the best possible outcomes.
Program Coordination and Support
- Proactively develop and maintain strong relationships with program stakeholders including mentors partners and participants.
- Regularly communicate with stakeholders to keep them engaged and informed about program activities and updates.
- Collect and analyze feedback from mentors partners and stakeholders to identify areas for improvement in the program.
- Demonstrate initiative in identifying opportunities for program improvement and implementing innovative solutions
- Maintain a detailed schedule of program activities ensuring all tasks are completed on time and within budget
- Coordinate logistics for program events including venue bookings catering and travel arrangements as needed.
- Assist in the preparation and distribution of program materials and resources.
- Support the Program Manager in outreach activities to promote the program and attract potential participants and partners.
- Anticipate and address potential challenges or issues that may arise during program implementation taking proactive steps to resolve them
- Maintain accurate records of program activities including attendance feedback and outcomes.
- Prepare regular reports on program progress achievements and challenges for review by the Program Manager and other stakeholders.
Moderating training sessions and supporting the lead trainer when needed
Being able to fully manage the logistical and administrative side of the program (with the guidance and support of the Program Manager)
What We Offer
A chance to learn in a rapidly growing environment and contribute to Saudi Vision 2030.
Exposure to diverse teams both locally and internationally and work on exciting futuristic programs.
A dynamic work environment where innovation and proactive actions are at the forefront.
The opportunity to work closely with impactdriving colleagues who inspire you to be the best version of yourself every day.
Opportunity to grow develop and learn through collaboration and leadership opportunities.
Your Key Qualifications
2 years of experience ideally working in a similar roleProject management experience (either as a project manager or project coordinator) are an advantage.
Fluency in Arabic is a requirement along with excellent verbal and written communication skills
Interpersonal and networking skills a natural people person with drive and enthusiasm
Attention to detail and good analytical skills
Ability to manage multiple priorities while working with diverse stakeholders
Strong organization skills with the ability to own projects from start to finish.
Focused on impact and on finding ways to things better and faster
Experience in launching initiatives or planning events are an advantage
Proficient with the Microsoft Office suite (especially Excel Word PowerPoint) and Google Apps (Drive Sheets Docs Forms)
Demonstrate integrity dependability ownership accountability selfawareness work ethic and empathy
Be a brand ambassador for AstroLabs and represent the business with a professional and positive attitude at all times
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Employment Type
Full Time
