Executive Assistant
Executive Assistant
Posted on :
24-12-2024
Employer Active
1 Vacancy
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Job Description
Report to: CEO and HR Manager
Job Summary: To provide secretarial administrative and human resource support for VizExperts India Pvt. Ltd.
Main areas of Responsibility:
- Management of the CEOs diary and appointments.
- Help CEO manage output workflow and office deadlines.
- Take and relay accurate and timely messages from telephone callers/mailers and answer queries where possible.
- Collect and open all mail addressed to the CEO
- Take minutes for all meetings.
- Draft type and dispatch all the CEOs correspondence
- Liaise with relevant individuals external organizations etc. to arrange meetings prepare agendas and draft minutes
- Maintain a comprehensive filing system
- Coordinate CEOs travel in conjunction with inhouse travel group
- Tabulate and retrieve CEOs official expenditures and claims
- Arrange local transportation when necessary
- Some research media relations and promotional work
- Undertake any other duties as requested by the CEO
Qualifications :
- Ideally educated to bachelor/master degree
- A minimum of three years PA/secretarial experience at a senior level
- Shorthand and excellent typing skills Good computer literacy speed and accuracy essential.
- Knowledge of graphics useful
- Experience of working within an international environment ideally international organization Govt. Organization and/or multinational private sector.
- Experience of dealing with different time zones
- Excellent organizational skills
- Excellent communication skills both verbal and written
- Professional telephone manner
- Willingness to work in a multitasking environment
- Proven ability to work under pressure and to tight deadlines
- Bright confident personality
- Well presented
- Highly personable
- Flexible and mature approach with ability to work unsupervised
Additional Information :
- Strong interpersonal skills; ability to establish repertoire with company employees and manage all the records of the company
- Learning capability to understand the processes and translate them in good business management
- Must be responsible selfmotivated selfstarter personable and well organized.
- Must be able to effectively handle stressful situations like large number of tasks in short duration tight budgets and high quality expectations
- Proficiency in the use of personal computers including MS Office software including PowerPoint Word Excel and Outlook.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Department / Functional Area
Key Skills
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