Executive Assistant Brussels
Executive Assistant Brussels
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Job Description
To support our Chief Financial Officer were looking for an enthusiastic & dynamic Management Assistant (FR/NL/EN).
The key responsibilities of this position include:
- Process and monitor incoming and outgoing email correspondence
- Provide administrative support including management of diaries phones proactive email management (actioning filing forwarding) and ensuring managers are well prepared for meetings.
- Prepare and manage written complex communications including correspondence email letters memos reports spreadsheets and other documents as required.
- Agenda management of highly flexible and demanding schedules and accommodation across multiple timezones.
- Act professionally and effectively as a representative of the organisation in all communications including managing screening incoming and outgoing communications (telephone electronic hard copy and in person) and ensuring a positive and responsive approach at all times.
- Process and handle phone calls check invoices provide support to the managers team
- You independently manage all correspondence telephone conversations and meetings. In addition you ensure that the Line Manager is kept informed of everything!
Skills
- You are highly organized and able to manage priorities;
- You have very good written and oral communication skills;
- You are autonomous and appreciate teamwork;
- You are flexible and dynamic;
- You are stress resistant;
- You show precision and proactivity in your work;
- discretion is one of your most important assets.
- You can multitask
Qualifications :
- You have a bachelor degree in Administration related field or equivalent by experience in an office management role.
- You are fluent in French / Dutch and English
- Advanced knowledge of Microsoft Word Excel Outlook and ability and willingness to learn new software packages as required
- Demonstrated initiative and proactive approach to customer service internal and external
- Able to cope with shifting work priorities and the ability to prioritize work must be able to meet deadlines in a fastpaced quickly changing environment.
- Ability and willingness to learn new skills and take on new tasks as required
- Proven track record and ongoing focus on timeliness accuracy and punctuality
- Ability to communicate influence and build effective relationships at all levels of the business with a particularly strong internal customer focus
- Demonstrated initiative flexibility and selfmanagement skills and proven capacity to work in a small team with limited supervision.
Additional Information :
A career at BESIX is a lot more than just a job its about being part of our changing innovative world experiencing at first hand the challenging topics we have to face in the coming years. Being a part of the BESIX group is taking part in a very dynamic and entrepreneurial company with ambitious & innovative development plans. We are looking for different kinds of personalities mindsets backgrounds genders to build the iconic projects of tomorrow. With our purpose of Excel in creating sustainable solution for a better world we are driving our company forward.
Are you ready to make an impact
Working at BESIX means getting a lot of interesting benefits:
- An attractive remuneration package including a salary in line with the market flexible mobility advantages teleworking health & group insurance meal vouchers .
- A career enhancement programs that serve not only to ensure that you are constantly learning and improving but also that give you the possibility to expand your career horizon
- A dynamic working environment with innovative colleagues supporting your endeavors (ideas projects goals ambitions)
- Possibility to work on complex projects both on local as an international environment
- Remain locally anchored for the coming years or dare for an international career opportunity within the group
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
