Executive Assisstant
Executive Assisstant
Posted on :
23-12-2024
Employer Active
1 Vacancy
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Job Description
Job Objective
Provide comprehensive and efficient support to the executive team ensuring optimal management of schedules projects and communications. The Executive Assistant will act as the main point of contact between the CEO internal teams and external stakeholders with a strong focus on leveraging advanced technological tools.
Responsibilities
- Administrative Management:
- Manage and coordinate executives calendars including meetings appointments and travel.
- Organize and coordinate business trips: flights hotels transportation and itinerary preparation.
- Prepare documents reports and presentations with high accuracy and professionalism.
- Communication:
- Serve as the main liaison between executives and other departments or external contacts.
- Handle emails phone calls and correspondence.
- Draft clear and professional emails reports and presentations.
- Organization and Planning:
- Organize meetings and events managing all logistical aspects.
- Support planning and monitoring of key projects ensuring deadlines are met.
- Handle confidential information with high discretion and professionalism.
- Technological Collaboration:
- Utilize productivity tools such as Google Workspace Drive Slack and other collaborative platforms.
- Manage CRM systems and Business Intelligence (BI) platforms.
- Support the use and adoption of project management tools such as Asana or Trello.
Requirements
- Education:
- Bachelors degree in Administration Communication Engineering or related fields.
- Experience:
- At least 3 years of experience as an executive assistant or similar role.
- Experience working in technological environments or with advanced digital tools.
- Technical Skills:
- Advanced proficiency in productivity tools: Google Workspace Microsoft Office.
- Familiarity with project management platforms (Asana Trello) and CRM systems.
- Experience with BI management and cloudbased work.
- Skills:
- Organization time management and attention to detail.
- Problemsolving and quick decisionmaking abilities.
- Excellent verbal and written communication skills.
- Ability to handle multiple tasks and projects simultaneously.
- Proactiveness and adaptability.
- Languages:
- English B2 (ideally C1) for seamless communication with international clients and teams.
Location: Remote ideally Cartagena; open to Medelln Bogot or other cities.
Reports to: Ray CEO
Salary Range: $$COP
Contract Type: Permanent direct with the company
English Level: B2 (ideally C1)
Employment Type
Full Time
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