Personal Assistant
Personal Assistant
Posted on :
20-12-2024
Employer Active
1 Vacancy
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Job Description
Overview
The Personal Assistant plays a crucial role in providing highlevel administrative support to executives and handling various tasks to ensure the smooth functioning of the office. They act as a primary point of contact for internal and external stakeholders managing schedules coordinating travel arrangements and overseeing daily administrative operations. The Personal Assistant is fundamental in facilitating effective communication and streamlining processes to optimize productivity within the organization.
Key responsibilities
- Manage and maintain executives schedules appointments and travel arrangements.
- Compose and prepare correspondence reports and presentations.
- Coordinate and facilitate meetings conferences and events.
- Conduct research and compile data to support decisionmaking.
- Screen and prioritize incoming communications and respond as appropriate.
- Handle confidential information with discretion and maintain a high level of professionalism.
- Organize and maintain documents and files in a systematic manner.
- Assist in the preparation and organization of documents and materials for meetings.
- Provide general administrative support such as taking minutes managing office supplies and handling inquiries.
- Act as a liaison between executives and internal/external contacts.
- Anticipate needs and proactively handle issues before they arise.
- Manage special projects and adhoc assignments as required.
- Ensure efficient and smooth office operations.
- Handle personal tasks and errands as necessary.
Required qualifications
- Bachelors degree in Business Administration Management or related field preferred.
- Proven experience as a Personal Assistant or similar role supporting senior management.
- Proficient in Microsoft Office Suite and other relevant software.
- Excellent verbal and written communication skills.
- Strong organizational and timemanagement abilities.
- Ability to multitask and prioritize effectively in a fastpaced environment.
- Discretion and confidentiality in handling sensitive information.
- Exceptional attention to detail and accuracy in work.
- Ability to work independently with minimal supervision.
- Adaptable and flexible with a proactive approach to problemsolving.
- Professional and personable demeanor with strong interpersonal skills.
- Knowledge of office management systems and procedures.
- Ability to anticipate needs and take initiative.
- Ability to maintain composure and effectiveness under pressure.
adaptability,administrative,microsoft office suite,travel arrangements,attention to detail,administrative support,communication,organization,scheduling,time management,interpersonal skills,time-management,problem-solving
Employment Type
Full Time
Key Skills
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