Administrative Executive
Administrative Executive
Posted on :
20-12-2024
Employer Active
1 Vacancy
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Job Description
About the company:
Indigo Group is a Mumbaiheadquartered diversified business conglomerate with a strong presence across Technology Infrastructure and Food Processing sectors. Under the visionary leadership of Chairman Mr. Vinit Kumar Indigo Group has created significant value for its partners and associates over a span of more than two and a half decades.
Job Overview:
We are looking for an efficient and organized Admin Executive to manage the administrative operations of our office. This role will involve handling office supplies vendor management travel coordination and various administrative tasks to ensure smooth functioning of the office. The ideal candidate will be someone with prior experience in an administrative role familiarity with compliance procedures and strong organizational abilities in a fastpaced Indian business environment.
Key Responsibilities:
1. Office Operations & Maintenance
- Handle daytoday office activities including answering phone calls emails and coordinating deliveries.
- Monitor and replenish office supplies ensuring that all required materials are available without delays.
- Coordinate with housekeeping staff to maintain a clean and orderly work environment.
2. Administrative Support
- Provide administrative support to senior management including scheduling meetings drafting letters and handling correspondence.
- Assist in managing employee attendance records and organizing company documentation.
3. Vendor & Supplier Coordination
- Manage relationships with office vendors for supplies office equipment maintenance and facility services.
- Handle contracts with vendors and ensure timely renewal or negotiation for better terms and rates.
4. Travel and Event Planning
- Coordinate domestic and international travel arrangements for employees and clients including ticket bookings and accommodations.
- Organize internal events meetings conferences and employee engagement activities ensuring all logistics are managed smoothly.
5. Compliance & Office Documentation
- Ensure that administrative records including employee records contracts and compliance documents are uptodate and organized.
- Assist in preparing expense reports and monitoring office budget allocations.
6. Communication & IT Coordination
- Act as a bridge between internal departments ensuring proper communication flow and timely completion of tasks.
- Coordinate with IT for setting up technical equipment or troubleshooting office tech issues.
Qualifications & Skills:
- Bachelor s degree in any discipline; additional administrative certifications are a plus.
- 57 years of experience in an administrative role preferably in a corporate setting.
- Strong organizational skills and attention to detail.
- Familiarity with Indian compliance regulations and office management practices.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint).
- Excellent communication skills in English and Hindi.
- Ability to manage multiple tasks under pressure and prioritize them effectively.
Good to Have:
- Active on social media.
- Knowledge of emerging technologies such as AI tools like ChatGPT and design platforms like Canva.
communication skills,office administration,communication coordination,administrative,record keeping,vendor management,policy management,organizational administration,support management,administrative processes,safety regulations,administrative support,office operations,contract negotiation,facility management (fm),hr administration,travel planning,process optimization,budget management,vendor coordination,compliance management,team leadership,time management,problem-solving skills,procurement
Employment Type
Full Time
Key Skills
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