Portfolio Coordinator
Portfolio Coordinator
Posted on :
20-12-2024
Employer Active
1 Vacancy
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Job Description
Reporting into the National Facilities Manager or Director the role of Portfolio Coordinator is to work closely with the lead FM and surveyor team to assist with and coordinate property services project activity and support management of associated budgetary cost management across client portfolios.
- Coordination of monthly and quarterly meetings update and manage diaries
- Arranging and assisting with property inspections ensuring that property files are up to date
- Assist with contractor service provision across a combination of commercial and residential properties to support with planned and reactive building maintenance provisions
- Support with preparation of service charge budget and reconciliation packs.
- Liaison between client teams and internal accountants
- Inbox management acting as a principle point of contact for tenants for building issues passed through to client contacts
- Work with client teams to log and manage insurance claims from tenants
- Collaborate with internal colleagues 3rd party consultants and contractors to develop solutions for clients.
- Assist in regular client updates on project progress findings and recommendations maintaining clear communication channels.
- Maintain and update tracker documents to keep clients informed about the status of surveying activity inspections and ongoing projects.
- Client meeting attendance and monitoring actions agreed with clients and colleagues on ongoing activities.
Qualifications :
Essential Skills
- Intermediate knowledge of Microsoft Office products
High Quality Work
- You pride yourself on delivering high quality work and appreciate the need for preparation and attention to detail
Productivity & Efficiency
- You are able to work under pressure and to tight deadlines
- You focus on productivity and efficiency when managing your workload. You communicate clearly with your manager to prioritise your workload
Collaboration
- You should be a team player and able to carry out instructions as well as work on own initiative
- You understand the importance of building and maintaining sustainable and mutually beneficial relationships.
Expertise & Professional Development
- You continuously expand you expertise skills and technical knowledge to provide incremental value in your role
Communication & Managing Expectations
- You should have excellent organisation and communication skills both oral and written
- You consider how your message could be delivered and tailor it accordingly to ensure that the correct messages are.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Key Skills
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