Executive Assistant to a Director
Executive Assistant to a Director
Posted on :
19-12-2024
Employer Active
1 Vacancy
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Job Description
Key Responsibilities
1. Administrative Support to the Board:
- Serve as the primary point of contact for all Board members.
- Schedule coordinate and manage all Board meetings committee meetings and related events.
- Prepare and distribute agendas meeting materials and minutes in a timely manner.
- Ensure compliance with governance requirements including maintaining accurate records of Board activities.
2. Meeting Coordination:
- Arrange logistics for meetings including booking venues setting up virtual meetings and coordinating travel for Board members.
- Act as the liaison between the Board and internal/external stakeholders.
- Attend meetings to take minutes document key actions and track followup items.
3. Communication and Correspondence:
- Draft and manage communications on behalf of the Board including emails memos and reports.
- Handle sensitive and confidential information with utmost discretion.
- Ensure effective communication between the Board executive leadership and other stakeholders.
4. Document Management:
- Maintain and organize Board files records and documents.
- Ensure the secure storage and accessibility of Boardrelated materials.
- Prepare presentations reports and documentation as requested by Board members or executives.
5. Strategic Support:
- Assist with special projects initiatives and strategic planning activities as directed by the Board.
- Conduct research and compile data to support decisionmaking and strategic discussions.
- Provide proactive solutions to enhance Board efficiency and effectiveness.
6. Compliance and Governance:
- Monitor compliance with company policies legal requirements and Board bylaws.
- Support the preparation of annual reports audits and filings as required.
- Assist in onboarding new Board members and maintaining Board orientation materials.
Requirements
Qualifications:
- Education: Bachelor s degree in Business Administration Management or a related field.
- Experience: Minimum of 3 years of experience as an Executive Assistant preferably supporting senior executives or Boards of Directors.
- Skills:
- Exceptional organizational and timemanagement skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and virtual meeting tools.
- Ability to handle sensitive information with confidentiality and discretion.
- Strong interpersonal skills and ability to work collaboratively with diverse stakeholders.
- Exceptional organizational and timemanagement skills.
Key Competencies:
- Attention to detail and accuracy.
- Ability to prioritize and manage multiple tasks under tight deadlines.
- Professional demeanor with a proactive and problemsolving mindset.
- Flexibility to adapt to changing priorities and work environments.
Qualifications: Education: Bachelor s degree in Business Administration, Management, or a related field. Experience: Minimum of 3 years of experience as an Executive Assistant, preferably supporting senior executives or Boards of Directors. Skills: Exceptional organizational and time-management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting tools. Ability to handle sensitive information with confidentiality and discretion. Strong interpersonal skills and ability to work collaboratively with diverse stakeholders. Key Competencies: Attention to detail and accuracy. Ability to prioritize and manage multiple tasks under tight deadlines. Professional demeanor with a proactive and problem-solving mindset. Flexibility to adapt to changing priorities and work environments.
Employment Type
Full Time
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