Executive Assistant to MD
Executive Assistant to MD
Posted on :
18-12-2024
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1 Vacancy
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Job Description
Executive Assistant to the Managing Director
$63000 $70000 Salary a great Performance Incentive Plan
We reward our key contributors with the opportunity for personal achievement through performance success
Summary
If you are a talented Executive Assistant who thrives in a fastpaced growth environment has exceptional problemsolving abilities and a desire to contribute in meaningful ways this may be the perfect opportunity for you! please read on!
Since 1998 Tractor Ranch Company has been driven by our mission to empower those who work and live with the land (not just on it) by supplying the right tools equipment and knowhow to shape the land and build their dreams. From tractors to earthmoving implements we re here to make hard work a bit easier and a lot more fun. We are growing and expanding rapidly which has brought about the need for this newly created position.
As Executive Assistant to our Managing Director you will play a key role in supporting the company s leadership by managing the MDs daytoday operations communications scheduling and ensuring the Managing Director is organized and equipped to drive strategic initiatives. This position reports directly to the Managing Director and works closely with crossfunctional teams to ensure operational excellence and strategic alignment. This role combines administrative excellence with a strong focus on operational communications and support.
Key Responsibilities
1. Strategic Communication Management
1. Strategic Communication Management
- Serve as the Managing Director s primary point of communication prioritizing and managing emails requests and correspondence to align with business goals.
- Facilitate clear communication across teams vendors and key stakeholders to ensure alignment with operational objectives.
- Represent the Managing Director in meetings when necessary preparing briefing notes and ensuring followup on action items.
2. Business Operations and Processes
- Coordinate operational projects and initiatives ensuring milestones are met and deliverables align with Tractor Ranch s strategic vision.
- Monitor key business processes and provide recommendations for streamlining workflows and increasing efficiency.
- Act as a central point of contact for crossfunctional teams supporting the implementation of companywide initiatives such as inventory optimization service efficiency improvements and customer satisfaction enhancements.
3. Performance Tracking and Reporting
- Compile analyze and present data related to business performance customer trends and operational metrics.
- Assist in preparing highimpact presentations financial summaries and reports for board meetings and executive decisionmaking.
- Track key performance indicators (KPIs) and highlight actionable insights that inform business strategies.
4. Scheduling Communications and Meeting Optimization
- Manage the Managing Director s complex schedule balancing operational meetings strategic planning sessions and personal communications commitments.
- Anticipate scheduling conflicts and proactively adjust plans to maximize productivity.
- Organize and coordinate logistics for executivelevel meetings including preparing agendas presentation materials and followup action plans.
5. Project Coordination and Oversight
- Coordinate key operational projects such as vendor partnerships service delivery enhancements and process improvements ensuring timely completion.
- Track task ownership timelines and deliverables across teams to maintain project momentum.
- Support contingency planning to mitigate risks and ensure smooth operations during peak business periods.
6. Administrative Planning and Support
- Arrange travel logistics manage expense reports and handle other administrative processes for the Managing Director.
- Maintain accurate documentation and organize records for efficient access and retrieval.
- Safeguard sensitive and confidential documents with professionalism and discretion.
7. Workflow Optimization
- Leverage digital tools to optimize workflows manage collaborative platforms and enhance the Managing Director s efficiency.
- Recommend and implement workflow optimizations using tools like scheduling systems CRM platforms and data analytics software.
- Proactively explore emerging technologies to improve operational processes.
Performance Expectations
- Flexibility to support business operations during peak periods and critical events.
- Availability to support operational reviews and vendor or stakeholder meetings.
- Commitment to professional development and continuous learning in operations and business management.
If this seems like the right mix of challenge and opportunity we want to meet you. Please Note: If you are qualified and interested please dont wait we are seeking to fill this position immediately.
When you join Tractor Ranch you re becoming part of a team that believes in doing things right the first time every time.
Thank you sincerely for your interest!
Requirements
Qualifications and Skills
- Bachelor s degree in Business Administration Operations Management or related fields.
- Advanced certifications (e.g. Project Management Professional PMP) are highly advantageous.
- 5 years of experience in executivelevel administrative or operational roles with a strong focus on business process management.
- Demonstrated ability to manage complex projects and support operational success in dynamic business environments.
Key Competencies
- Exceptional organizational and time management skills with the ability to manage multiple priorities.
- Advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint) collaboration tools (Slack Teams) and CRM platforms.
- Strong analytical skills with experience in interpreting business data and generating actionable insights.
- Excellent verbal and written communication skills with the ability to interact confidently with stakeholders at all levels.
- Proactive problemsolving abilities with a focus on operational excellence
Performance Metrics
- Improvement in operational workflows as measured by process efficiency gains and timely project completion.
- Positive feedback from stakeholders on communication and operational support.
- Enhanced productivity of the Managing Director reflected in time saved and strategic focus.
- Successful execution of critical operational initiatives and measurable improvement in key performance indicators.
Benefits
Fair base starting salary of $63000 $70000 depending on skills and experience
A great Performance Incentive Plan with the opportunity for personal achievement through performance success
401(k)
Health insurance
Paid time off
Professional development assistance
Qualifications and Skills Bachelor s degree in Business Administration, Operations Management, or related fields. Advanced certifications (e.g., Project Management Professional - PMP) are highly advantageous. 5+ years of experience in executive-level administrative or operational roles, with a strong focus on business process management. Demonstrated ability to manage complex projects and support operational success in dynamic business environments. Key Competencies Exceptional organizational and time management skills with the ability to manage multiple priorities. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), collaboration tools (Slack, Teams), and CRM platforms. Strong analytical skills with experience in interpreting business data and generating actionable insights. Excellent verbal and written communication skills, with the ability to interact confidently with stakeholders at all levels. Proactive problem-solving abilities with a focus on operational excellence Performance Metrics Improvement in operational workflows, as measured by process efficiency gains and timely project completion. Positive feedback from stakeholders on communication and operational support. Enhanced productivity of the Managing Director, reflected in time saved and strategic focus. Successful execution of critical operational initiatives and measurable improvement in key performance indicators.
Education
Bachelor's degree
Employment Type
Full Time
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