Executive Secretary
Executive Secretary
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Handling all secretarial work for the office of General Manager.
Promptly replying to all correspondence without constant supervision.
Coordination with all HODs for various meetings.
Coordination/followups with departments on daily complaints night reports requisitions cheques etc.
To abide by the mission statement of the hotel the department and the respective section.
Coordination with HODs for the monthly report.
Responsible for taking minutes of the meeting.
Responsible to collate information and provide to the General Manager as and when requested.
To coordinate with all the departments for the smooth functioning of the organisation.
Locate and attach appropriate files to incoming correspondence requiring replies.
Take and distribute meeting minutes to appropriate individuals.
Handle and distribute incoming and outgoing mail.
Handle incoming parcels and other material.
Create and maintain computer and paperbased filing and organisation systems for records reports documents etc.
Prepare letters memos and other documents using word processing spreadsheet database or presentation software.
Enter and retrieve information contained in computer databases using a keyboard mouse or trackball to update records files reservations and answer inquiries from guests.
Prepare and manage correspondence reports and documents
Organize and coordinate meetings conferences.
Take type and distribute minutes of meetings to all attended parties.
Implement and maintain office systems.
Arrange and confirm appointments after consulting with the GM and availability.
Coordination for organization of internal and external events.
Set up and maintain filing systems as per the company standards.
Set up work procedures.
Maintain databases of the visitors and potential business.
Communicate verbally and in writing to answer inquiries and provide information.
Liaison with internal and external contacts.
Coordinate the flow of information both internally and externally.
Operate office equipment and also manage office space effectively.
To always adhere to personal grooming as per the standards laid down by the hotel and maintain high standards of grooming.
In addition to the above functions any other assignment/job given by the superior authority occasionally or on a daily basis is to be performed.
Qualifications :
- Preferably Degree / Diploma education
- Minimum 23 years of secretarial experience with at least 1 years serving the senior management level
- Excellent reading writing and oral proficiency in English language
- Good working knowledge of MS Excel Word & PowerPoint
- High organizational planning followup presentation and reporting skills
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
