Maintain complete knowledge of the following (to include but not limited to):
All hotel features / services hours of operation
Hotel function space entertainment options menus and floral decoration options
Hotel safety guidelines and evacuation plan
Scheduled daily group activities
Answer incoming phone calls in a pleasant manner using Hotels telephone etiquette guidelines. Handle telephone enquiries according to departmental procedure
Coordinate all group arrangements
Work with group contacts to facilitate program planning and requirements
Communicate group needs and specifications to all relevant departments
Follow up with PostConference reports and review group billings
Input all group bookings and update booking activities in the system on a weekly basis
Prepare reports maintain proper records and filing system in accordance to hotels sales administration process
Maintain gifts inventory and coordinate the sending of gifts to clients
Arrange site inspections for potential clients
Promote positive relations with clients and attend to all requests expediently and courteously
Acknowledge and handle clients complaints and comments tactfully and efficiently. Report incidents or other irregularities to management
Upsell and promote hotels facilities and services at every available opportunity in order to maximize sales revenue
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