Personal Assistant to the CEO -
Personal Assistant to the CEO -
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Our client is a trailblazer in ecommerce having founded Frances largest ecommerce incubator six years ago now supporting over 2500 companies including highpotential DTC brands. Among their ventures is a fastgrowing subscription brand for pet owners with plans to expand across Europe and into Asia within two years. They are committed to building a technically advanced sustainable ecommerce model that positions their brand as a leader in European ecommerce.
Working Hours: 8 AM to 6 PM CET (flexibility required for occasional extra hours)
About the Role
We are seeking an exceptional Personal Assistant (PA) to be the trusted partner and extension of the CEO. In this critical role you will ensure seamless operational strategic and personal support enabling the CEO to focus on highimpact decisions. By anticipating needs solving challenges proactively and managing a dynamic workload with precision you will play a vital role in driving organizational success.
Key Responsibilities
- Manage complex schedules prioritize appointments and handle calendar conflicts with efficiency.
- Coordinate intricate travel arrangements ensuring seamless itineraries and costeffectiveness.
- Act as a gatekeeper and liaison handling sensitive communications with professionalism and discretion.
- Prepare materials for meetings events and projects ensuring the CEO is always fully equipped.
- Monitor and respond to emails draft correspondence and maintain an organized inbox.
- Oversee event planning meeting coordination and stakeholder followups.
- Track expenses and manage reconciliation tasks with tools like Expensify or QuickBooks.
- Support the CEOs daily priorities with a proactive and adaptable approach managing crises calmly when they arise.
What Were Looking For
- Proven experience supporting Csuite executives or entrepreneurs in highpressure environments.
- Exceptional organizational skills and the ability to juggle multiple tasks with competing deadlines.
- High emotional intelligence excellent communication skills and impeccable discretion.
- Technical proficiency in tools like Microsoft Office Google Workspace Superhuman Asana TripActions and CRM platforms.
- Experience in industries such as technology consulting or events management is a plus.
- Ability to thrive in dynamic fastpaced environments with shifting priorities.
- Availability and flexibility to respond to messages and adapt to the CEOs schedule as needed.
NonNegotiables
- Absolute confidentiality and discretion.
- Proactive mindset with anticipatory thinking.
- Impeccable attention to detail and followthrough.
- Strong adaptability professionalism and calmness under pressure.
- Advanced technical proficiency in relevant tools and platforms.
Employment Type
Full Time
