BDOffice Coordinator
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Job Description
Position Title: BD/Office Coordinator
Location: Manama Bahrain
Job Summary:
The Office Coordinator will play a key role in ensuring the smooth operation of the office while providing critical support. This role involves managing administrative tasks coordinating BD activities and facilitating communication across departments to enhance operational efficiency and drive business growth.
General Description of Role and Responsibilities:
- Office Coordination:
- Oversee daytoday office operations ensuring a wellorganized and efficient work environment.
- Manage office supplies equipment and inventory ensuring availability and costeffectiveness.
- Act as the first point of contact for visitors clients and internal stakeholders.
- Maintain and update office records files and documentation.
- Business Development Support:
- Assist the VP and BD Teamin preparing presentations proposals and client documentation.
- Identify new clients new tenders and market research of projects in the pipeline.
- Coordinate meetings appointments and travel arrangements for the VP and BD team.
- Maintain and update the CRM system ensuring accurate and timely entry of BDrelated information.
- Research market trends competitor activities and potential clients to provide insights to the BD team.
- Support the planning and execution of client meetings events and workshops.
- Communication and Collaboration:
- Facilitate communication between the BD team and other departments ensuring alignment on projects and deadlines.
- Draft and distribute internal and external communications including emails reports and meeting agendas.
- Handle correspondence and inquiries related to BD activities promptly and professionally.
- Reporting and Analytics:
- Compile and maintain BD reports including pipeline updates and performance metrics.
- Monitor deadlines and follow up on action items related to BD initiatives.
Qualifications Experience Knowledge and Skills:
- Bachelors degree in Business Administration Marketing or a related field is preferred.
- Previous experience in office coordination administrative support or a similar role.
- Familiarity with business development processes and tools such as CRM systems is a plus.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint) and other relevant software.
- Attention to detail and a proactive approach to problemsolving.
Work Environment:
This role will be officebased and may require frequent support for external client meetings or events. Flexibility and a collaborative mindset are essential for success in this position.
Employment Type
Full Time
