Group Operations and Programmes Manager
Group Operations and Programmes Manager
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Job Description
Join Our Team as Group Operations and Programmes Manager
We are recruiting a Group Operations and Programmes Manager to oversee Thomsons impactful projects ensuring they operate efficiently meet compliance and funder standards and deliver meaningful results.
Based in Berlin / London in a hybrid capacity youll play a key role in managing our Programmes across the Thomson group fostering collaboration optimising workflows and working alongside key stakeholders to build international media networks and forge alliances that seek to promote media freedoms in practical ways that benefit news makers every day.
We are looking for someone with:
Extensive programme management experience in the media development sector.
A strong understanding of the journalism/media industries.
Proven expertise in budget management reporting and team leadership.
Location: Berlin London Remote hybrid
Deadline for applications: 5 January 2025
Thomson Media a Germanregistered nonprofit (gGmbH) based in Berlin is part of the Thomson Group including the Thomson Foundation the worlds oldest media development organization.
Thomson has been promoting journalistic integrity supporting independent and trusted journalism globally for over 60 years. Operating in over 100 countries Thomson works in regions facing media restrictions postconflict transition and polarisation to foster free information flow and robust public debate. Thomson builds international media networks engages diverse audiences shares industry knowledge and forms alliances to advance and defend media freedoms worldwide.
Tasks
The Group Operations and Programmes Manager is responsible for comprehensive supervision and coordination of Thomsons programming and operations. This role ensures all active projects operate within budget meet compliance and funders standards and achieve impactful outcomes in collaboration with key stakeholders and local teams. It also monitor organisational workflows practices and the overall group operational efficiency.
Your responsibilities and main duties will include but are not limited to the following:
Lead the design implementation and optimisation of project management systems
ensuring alignment with organisational and goals.
Responsible for providing line management training and feedback to project
managers/coordinators and other project team members setting clear expectations
monitoring performance and taking overall responsibility for handling issues and
troubleshooting any problems.
Oversee implementation and evaluate project resources and their deployment ensuring
project timelines and quality standards are met while maximising efficiency and impact.
Oversee and negotiate project budgets with accountability for spending objectives tracking
performance against financial targets and ensuring optimal resource allocation (staff
contractors equipment).
Support the finance management team with the preparation of projects financial reports and
project audits; ensure adherence to the funders financial reporting calendars and deadlines.
Maintain and upgrade efficient operational frameworks and workflows including logistics
payment approval resource allocation and data archiving for internal and external
reporting.
Provide guidance on backstopping project management compliance and procurement
procedures with support from administrative teams for implementation.
Assist in developing project proposals with resources planning and allocation budget
preparation and financial projections.
Coordinate knowledgesharing across projects ensuring that best practices and successful
strategies are documented and accessible to stakeholders.
Foster a collaborative environment by working with finance administrative and project
support teams to maintain uptodate project documentation and facilitate smooth project
transitions.
Participate in organisational meetings oversee projectspecific metrics and ensure team
compliance with project requirements operational protocols and performance indicators.
Perform other tasks as assigned by senior management ensuring flexibility and
responsiveness to emerging organizational needs.
Requirements
Extensive programme management experience working with multiple institutional donors ideally in the media development sector including experience setting up new teams running activities endtoend accountability for reporting to donors recruitment monitoring and evaluation impact assessment.
Strong problemsolving abilities and a proactive approach to resolving challenges Strong understanding of the journalism/media industries would be highly beneficial
Excellent organisational and team management skills to control their own workload and that of others
Ability to communicate coordinate and collaborate closely and effectively with multiple stakeholders in person and remotely across cultures and timezones.
Financial acumen and numeracy experience in budget development and financial
management.
Strong organisational skills with the ability to multitask and prioritize effectively.
Experience of managing a team
An eye for detail while not missing the bigger picture.
Proficient in using office software such as Microsoft Office (Word Excel PowerPoint
Outlook) and collaboration tools.
Ability to handle sensitive information with confidentiality and discretion.
Fluency in English is required German or other languages an asset.
Selfstarter and flexible can do attitude
Please notice that only candidates with a valid permit to work in Germany can be taken into consideration.
Employment Type
Full Time
