Legal Administrative Assistant

We are seeking a dynamic remote Legal Administrative Assistant to join a team of word processing proofreading and administrative support staff located in our Phoenix Arizona service center.

Schedule: 12pm 8pm Monday Friday MST. Will adjust with daylight savings time. 

As a Document Processor/Administrative Support Specialist you will provide realtime assistance to clients in support of their timesensitive project requests on your designated shift. You will work together with a team of individuals across multiple locations and shifts in an effort to provide the highest level of customer service and quality. This is a challenging and rewarding position within our organization supporting a prestigious law firm.

• Proofread complex legal documents for proper firm style consistency spelling syntax punctuation and grammar using proper citation protocols (The Chicago Manual of Style The Bluebook and the California Style Manual)
• Perform wordforword reading of converted documents against originals to ensure accurate conversions
• Perform crossreference checks and defined term checks
• Review tables of authorities as requested
• Check corrected proofs against markup to ensure all corrections were made accurately
• Check formatting for consistency and adherence to client specifications
• Use standard proofreading marks
• Create edit and format legal documents to firm specifications using a variety of software applications
• Convert clean and format documents to/from different file formats
• Create charts graphs tables and spreadsheets as requested
• Create and/or edit Tables of Authorities and Table of Contents
• Perform data entry utilizing various software applications
• Transcribe digital dictation files
• Restore/recover corrupted document files as necessary
• Complete all assigned jobs by deadline in an accurate and timely manner
• Follow established policies and procedures at all times

Perform additional duties as assigned including but not necessarily limited to:

• Research projects
• Cite checking
• File sharing and file downloading
• Court/agency filings
• Time entry
• Scheduling assistance
• Pleadings and discovery indexing
• New business intake
• File management
• Conference/CLE registration
• Troubleshooting/customer questions
• Special projects as required by the Firm

Qualifications :

• High school diploma or equivalent required; bachelors degree preferred
• 5 years experience in legal administrative assistant or paralegal roles preferred
• Strong knowledge of MS Office programs (Word Outlook Excel PowerPoint) 
• Experience in legal word processing tasks such as proofreading creating TOAs and TOCs inserting automated crossreferences converting PDFs to Word applying Word styles using macros troubleshooting problem documents preferred
• Ability to work through complex legal document markups and instructions accurately and timely preferred
• Prioritization of various requests and deadlines simultaneously
• Strong written and verbal communication skills including proficiency in English grammar spelling and punctuation
• Proven ability to perform complex work under strict deadlines
• Exceptional attention to detail
• Professional and respectful interaction with clients and team members at all times

Remote Work :

No

Employment Type :

Fulltime