Legal Assistant Business Law
Legal Assistant Business Law
Posted on :
10-12-2024
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1 Vacancy
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Job Description
Legal Assistant (Business Law)
We are looking on behalf of our client for a Legal Assistant to support the Business Law Department. This nationally and internationally renowned firm is recognized for its expertise in the field of business law and offers a dynamic collaborative work environment focused on professional development.
What is in it for you:
Competitive salary: Between $70.000 and $78.000 per year.
Permanent fulltime position: 35 hours per week.
Flexible schedule: Monday through Friday with possible work hours from 8 am to 4 pm 8:30 am to 4:30 pm or 9 am to 5 pm.
Hybrid work: 3 days in the office and 2 days working from home. Wednesday is mandatory in the office with the freedom to choose the other two days of presence.
Group insurance: Comprehensive coverage including dental care glasses and mental health support up to $3000 with family coverage fully funded by the employer.
Wellness program: Reimbursement of up to $750 for teleworking equipment (headphones Apple Watch etc.).
Training: $700 reimbursement per year for professional development and inperson training 4 days a week.
Retirement savings plan (RRSP): Employer contribution of 2% after one year of seniority.
Vacation: 4 weeks of leave from the start prorated to the months worked.
Responsibilities:
Document Management and Secretarial Work
Draft correct transcribe and format various legal documents (correspondence opinions procedures agreements briefs articles).
Compare documents using Workshare and ensure physical and electronic filing of files.
Photocopy scan and organize necessary documents.
Manage mail (opening distribution tracking and responses).
Conduct searches in internal databases (MCDM Intranet).
Administrative and Organizational Support
Schedule and manage the calendars of professionals including appointments meetings and videoconferences.
Organize travel including booking hotels restaurants transportation and meeting rooms.
Prepare and coordinate documents and approvals for conferences seminars and training including budget followups and reimbursement requests.
Communication Management
Answer phone calls and ensure effective followup on messages.
Manage emails in Outlook: electronic filing printing and compilation of required documents.
Maintain smooth communication with clients and other legal professionals.
File Opening Updating and Archiving
Conduct conflict searches and create new files in internal tools (NBI).
Manage the filing of active files and prepare for the archiving of inactive files.
What you will need to succeed:
4 to 5 years of experience in a similar legal position.
Experience with Microsoft Office tools (Word Outlook PowerPoint).
Ability to handle multiple tasks simultaneously in a demanding environment.
Excellent precision and attention to detail.
Ability to manage multiple priorities efficiently.
High level of autonomy in task execution and problemsolving.
Strong organizational skills to structure and prioritize work according to schedules.
Proficiency in written and spoken French and a good knowledge of English to effectively communicate with a diverse clientele and handle documents in both languages.
Why Recruit Action
Recruit Action (agency permit: AP2000003) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.
Employment Type
Full Time
Key Skills
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