Budget Management Assistant
Budget Management Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
You will be responsible for the following:
Under the supervision of the Head of Budget Management the Budget Management Assistant will be responsible for the following tasks:
Financial Oversight:
- Assist in managing all financial and budgetary aspects within the NIMSC Business Area.
- Support with the correct allocation and tracking of funds for NIMSC Portfolio (e.g. Programs Portfolios Projects Services based on funding sources).
- Support with the preparation of detailed NIMSC Financial Reports aiding in the analysis of NIMSC financial data.
- Track regularly pending Purchase Requests and Purchase Orders and coordinate actions with all involved stakeholders (Requestors Acquisition Warehouse Finance Accounts Payables etc.).
- Coordinate internal and external audit related tasks requirements and reports.
- Prepare adhoc reports related to budgetary and financial aspects including Key Performance Indicators and statistics.
- Monitor and report to HBMO on all matters related to NIMSC frozen funds.
- Support in the assessment of Quarterly Performance Reviews.
Financial Planning:
- Contribute to the development of NIMSC Budgetary Forecast Business Execution Plans and Acquisition Procurement Plans.
- Assist the HBMO in the preparation of the Medium Term Financial Plan.
- Contribute to the management of NIMSC Operating Budgets (e.g. Workforce Travel Other).
Information and Knowledge Management:
- Prepare correspondence documents and reports on matters pertaining to the NIMSC budget and financial management.
- Update regularly the Budget Management SharePoint Webpage with relevant information.
- Support all the newcomers with information relevant to Finance and Budget management.
Meeting Preparation:
- Contribute to the preparation NIMSC Management Artefacts for
- Agency stakeholder financial meetings briefings and reports.
- Support with PowerPoint Presentations directed to both internal and external stakeholders on different financial and budgetary briefings.
Requirements
Required Qualifications:
- Experience in different aspects of financial planning and/or budgeting
- Extensive experience in the use of Microsoft Excel Word and PowerPoint.
- Experience in liaising with internal and external senior managers and ability to build relationships across business.
- Good understanding of ERP information systems
- Experience working in a customer funding environment.
- Proven analytic skills and problemsolving creativity on a variety of subjects of a dissimilar nature.
- Proven ability to communicate effectively orally and in writing.
- Proven ability to work under pressure in a complex environment.
- Ability to work collaboratively in a team.
Desirable Experience and Education:
- Proven experience in the use of ERP systems.
- Regular use of Oracle Financial Tools.
- Applying IPSAS IFRS and/or IAS.
- Proven experience in documenting business processes and identifying and implementing improvement opportunities.
- Prior experience of working in an international environment comprising both military and civilian elements.
- Knowledge of NATO responsibilities and organization including ACO and ACT.
Education and Clearance
- NATO Secret Clearance
- Bachelor of Science (BSc) degree at a nationally recognised/certified University in a related subject (such as Accounting Finance or Business Management) and 5 years post related experience
- Or exceptionally the lack of a university/college degree may be compensated by the demonstration of a candidates particular abilities or experience that is/are of interest to NCI Agency that is at least 15 years extensive and progressive expertise in duties related to the function of the post
Employment Type
Full Time
