SCM Associate

FILINVEST COMPANY: SHAREPRO INC.

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:
1. PURCHASE PLAN

• Coordination with the endusers regarding the schedule of requirements and identify the needed items
• Participation in the conceptualization discussion of the endusers to determine the feasibility of
  requirements and provide suggestions / alternatives
• Follow up the endusers if expected PRs based on the Purchase Plan are not yet submitted
• Responsible for the updating if there are movements and revisions on the purchase plan
  

2. PR/PO PROCESSING

• Review Purchase Request (PR) received and ensure that descriptions and specifications of the items being requested are accurate and complete within the prescribed time period based on SLA
• Examine and prioritize urgent PRs through proper management of workload to serve immediate
  needs of the company
• Prepare RFQ and send to accredited suppliers who are capable on providing the items required
• Prepare technical tabulation / canvass sheet / canvass report to easily evaluate proposals and
  quotations. Coordinate and secure approval from the endusers
• Negotiate with vendors the price warranties payments and delivery terms etc. with proper
  technical and commercial evaluation providing the company cost savings
• Communicate through constant interaction with both endusers and suppliers for efficient
  transactions and to be in accordance with the SLA and/or Purchase Plan Schedule
• Evaluates PRs and provides alternatives to endusers to provide the company with the best value and quality items
• Provide resolutions to the issues and urgent matters before escalating to the team head
• Liaise between Requestor and Vendor for the approval of the item being requested queries
  complaints and other requirements.
• Research on past trends and/or pricing for the specific item/service being handled
• Process the assigned Purchase Orders (POs) within the prescribed time period based on the Service Level Agreement (SLA)

3. BID CONTRACT PACKAGE PROCESSING

• Review Bids Request received and ensure that submitted bid plans and documents descriptions and specifications of the items being requested are accurate and complete within the prescribed time period based on SLA.
• Examine and prioritize urgent bids through proper management of workload to serve immediate needs of the company
• Prepare RFQ and send to accredited suppliers who are capable on providing the items required
• Prepare technical tabulation / canvass sheet / canvass report to easily evaluate proposals and
  quotations. Coordinate and secure approval from the endusers
• Assess all technical plans and terms of reference provided by end user and be able to evaluate its sufficiency and accuracy
• Ensures accurate technical specifications and detailed scope of work of are followed by the
  contractor before awarding
• Negotiate with vendors the price warranties payments and delivery terms etc. with proper
  technical and commercial evaluation providing the company cost savings
• Communicate through constant interaction with both endusers and suppliers for efficient
  transactions and to be in accordance with the SLA and/or Purchase Plan Schedule
• Evaluates bids and provides alternatives to endusers to provide the company with the best value and quality items
• Provide resolutions to the issues and urgent matters before escalating to the team head
• Liaise between Requestor and Vendor for the approval of the item being requested queries
  complaints and other requirements.
• Research on past trends and/or pricing for the specific item/service being handled
• Process the assigned bid requests within the prescribed time period based on the Service Level
  Agreement (SLA)
  

4. DELIVERY MONITORING

• Properly endorse the awarded POs and supplier details to SCM Logistics
• Ensure delivery of suppliers in accordance to SLA and/or purchase plan by coordinating with SCM Logistics
• Set the agreed timeline for the services
• Provide assistance and aid in the resolution of logistics related issues and urgent matters
• Awareness in the capacity of the supplier to deliver the items prior awarding
• Able to resolve issues in the deliveries whether it be damaged missing etc. within SLA
  

5. PAYMENT MONITORING

• Ensure ontime payment of suppliers by coordinating with SCM Payments
• Validate clarification on items and payment terms prior payment to ensure proper flow of money
• Assist in the collection of required documents for on time payment processing
• Liaise between SCM Payments (if applicable to the team) enduser/site and supplier for the
  payment of the item being requested queries complaints and other requirements
• Provide assistance and aid in the resolution of payment related issues and urgent matters
  

6. SUPPLIER BASE

• To increase suppliers in each category being handled
• Source suppliers (abroad or local) that can provide a balance of good quality and affordable
  products
• Secure accreditation requirements from new vendors and endorse the same to the accreditation committee
• Evaluates vendors for the purpose of determining their capability based on their performance to
  serve the requirements

7. ADMINISTRATIVE

• Ensure proper transmittal of documents
• Coordinate meetings with suppliers
• Keeping files and records (e.g. Request for Proposal Purchase Orders Vendor Files etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines
• Prepare reports such as cost analysis item status and monitoring and other relevant to SCM
  initiatives for presentation to management
• Ensure that purchasing processes are done legally and ethically
• Ensure that trackers established are updated and monitored timely and accurately

8. CONSOLIDATION / STANDARDIZATION

• Identify similar services for consolidation from the different projects leading to faster processing and lower rates

9. STRATEGIC PLANNING

• Understanding the nature of the business / project
  Strategic Planning and Assessment of the PR PO Process