Executive Assistant - Founder
Executive Assistant - Founder
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Job Description
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Looking for Executive Assistant to Founder who is having proven record of more than 5 years work experience being Executive Assistant to a CXO/ Founder.
They are someone who maintain discretion and confidentiality for all matters relating to the founder and excellent in communication.
They should be familiar with office gadgets and scheduling applications (e.g. ecalendars outlook and print machines).
They are someone who stays in Mumbai currently serving notice period or willing to join within 15 days.
Whats for the Candidate
- Opportunity to work in a technologydriven productbased luxury interior designing startup
- Bestinclass packages
- 21 Paid Holidays & 15 public holidays
- Insurance
- Tech tools/ assets
Job Responsibilities:
- Supervise the office boy housekeeping staff and security to efficiently manage the Founders calendar scheduling appointments meetings and other event
- Book travel & accommodations arrangements for the founder for all his trips and for any employees who are travelling for official purposes
- Coordinate with internal and external stakeholders to ensure timely and seamless scheduling while prioritizing urgent and important tasks
- Draft correspondence presentations and reports to be sent on behalf of and signed by the Founder
- Handle the Founders payments bank transactions credit card payments and updations and related procedures and ensure all financial processes are accurately executed with the necessary approvals. Handle login credentials securely and discreetly.
- Manage all relevant documents related to banks government agencies and internal and external partners. Ensure accuracy organization and timely retrieval of documents as required
- Monitor and renew all necessary memberships such as club and hotel memberships ensuring they are updated as needed
- Assess and onboard new vendors based on their efficiency and quality standards for all official tasks along with Admin
- Develop a fair understanding of the Founders day to day requirements as well as their family business and proactively plan and execute tasks to meet those needs
- Remind the Founder of upcoming urgent and important meetings and tasks on a daily basis. Continuously coordinate with stakeholders to ensure the timely completion of tasks
- Perform tasks that will free up the Founders time like ordering books returning any materials sending festive gifts and greetings to our stakeholders for Diwali
- Other duties consistent with skills and experience as directed by the Founder
Mandatory Requirements:
- Excellent MS Office knowledge
- Excellent communication skills written and verbal
- Excellent Organizational and interpersonal skills
- Proactive and multitasking skills
Eligibility Criteria:
Proven record of more than 5 years of work experience being EA to a CXO/ Founder
Job Location: Kanjurmarg/Marine Drive Mumbai WFO 6 days/week
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Employment Type
Full Time
