Office Manager Administration
Office Manager Administration
Posted on :
03-12-2024
Employer Active
1 Vacancy
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Job Description
AVVie is an exciting early stage medical device company with an innovativeminimally invasive technology for the treatment of mitral valve disease.
If you are interested in joining a young and international startup active in medical technology in Vienna.
Tasks
Primary responsibility is to manage and optimize office and administrative operations to support the efficiency and growth of our dynamic startup environment in Vienna.
- Perform general office management tasks such as coordinating meetings managing office emails handling deliveries and ordering office supplies.
- Organize business travel including flight hotel and car rental reservations.
- Identify opportunities for process improvements in office management and implement new processes where needed.
- Maintain financial records track expenses process invoices and assist with budget planning.
- Support HR operations including employee onboarding recordkeeping and personnel file management.
- Assist with recruitment tasks such as scheduling interviews and managing candidate documentation.
- Ensure compliance with internal policies ISO 13485 standards and other regulatory requirements.
- Coordinate and support internal and external company events.
- Publish news updates on platforms such as LinkedIn or the company website.
- Collaborate with the leadership team to support operational and administrative projects.
- Perform other duties as assigned by the direct supervisor.
Requirements
- 2 years of experience in an administrative or office management role preferably in a startup environment.
- Strong organizational and time management skills with the ability to multitask and prioritize.
- Excellent communication and interpersonal skills.
- Experience working in fastpaced multicultural environments.
- Familiarity with basic accounting principles and financial recordkeeping.
- Fluent in English; German proficiency is a plus.
- Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- A positive resilient attitude with a proactive approach to problemsolving.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Comfortable building and aligning processes in a dynamic and growing organization.
Employment Type
Full Time
Key Skills
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