Event Coordinator
Event Coordinator
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Job Description
The Event Coordinator will play a vital role in planning organizing and executing events at Mondrian Singapore Duxton. This role requires exceptional organizational skills attention to detail and the ability to deliver memorable experiences for clients and guests. The Event Coordinator will act as the primary liaison between clients and internal departments ensuring seamless communication and service delivery from inception to execution.
How your day looks like
Event Planning & Coordination
- Collaborate with clients to understand their event goals requirements and budget.
- Develop detailed event plans timelines and schedules.
- Coordinate with internal teams (e.g. F&B Team housekeeping and front office) to ensure flawless execution.
Client Relationship Management
- Serve as the main point of contact for clients throughout the event lifecycle.
- Conduct site visits meetings and consultations to finalize event details.
- Provide personalized recommendations and solutions to enhance client satisfaction.
Logistics Management
- Arrange and oversee event setups including venue layout dcor audiovisual and F&B services.
- Ensure all equipment and materials are in place and functioning correctly.
- Handle lastminute changes challenges or special requests promptly and effectively.
Event Execution
- Supervise the onsite delivery of events ensuring all client expectations are met or exceeded.
- Act as the primary contact for troubleshooting during events.
- Monitor guest satisfaction and address any feedback or concerns.
Administrative Duties
- Prepare contracts proposals and invoices in collaboration with the Sales/Finance team.
- Maintain accurate event documentation including client correspondence contracts and postevent reports.
- Track and manage event budgets ensuring cost efficiency.
Business Development Support
- Assist the Events Manager in identifying opportunities to grow the hotels event business.
- Participate in marketing efforts including social media promotions and event showcases.
- Maintain a strong network of suppliers vendors and partners.
Requirements
- Education: Diploma or degree in Hospitality Management Event Management or a related field.
- Experience: Minimum 12 years of experience in event coordination preferably in a hotel or hospitality setting.
Skills:
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficiency in event management software and MS Office Suite.
- Knowledge of banquet operations catering and audiovisual setup is a plus.
- Personal Attributes:
- Detailoriented and proactive problem solver.
- Able to work under pressure and adapt to fastpaced environments.
- Passion for delivering exceptional guest experiences.
How do I deliver this
- Tell it like it is Authentic honest you mean it sincere true.
- Have fun and make friends fun energetic whimsical upbeat wink casual.
- Ive got your back Accountable responsible makes up for own promises knows how to take ownership follows thru dependable.
- Play to win Original cutting edge new outside the box; open to new possibilities different.
- Right here right now Attentive detailoriented always focused always in the moment precise owns the guest.
Qualifications :
- Bachelors degree in hospitality management or related field
- Strong communication interpersonal and customer service skills
- Proficiency in Microsoft Office Suite and event management software
- Excellent organizational time management and multitasking abilities
- Knowledge of catering event planning and hospitality sales techniques
- Familiarity with food and beverage industry standards
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
