Workplace Coordinator - Operations I
Workplace Coordinator - Operations I
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Job Description
Duties:
Position Overview: We are seeking a Workplace Coordinator to manage the daytoday operations of our Bellevue office creating a positive and efficient environment for employees visitors and vendors. The ideal candidate will be a proactive and organized professional with a strong customer service orientation capable of multitasking and working collaboratively across teams. As a key point of contact for both internal and external stakeholders this role requires excellent communication skills attention to detail and a commitment to maintaining an optimal workplace environment.
Key Responsibilities:
Office Operations & Employee Experience:
- Serve as a point of contact for all employees visitors and vendors in the Bellevue office.
- Create and maintain a welcoming and productive environment by greeting visitors assisting employees and managing office logistics.
- Build strong relationships with office employees and leadership to ensure seamless communication and a positive workplace culture.
- Communicate office updates policies and safety procedures to employees proactively as needed.
- Manage conference room bookings setups and technology for both in1person and virtual meetings.
- Support employees with workplace tools and resources ensuring they have what they need to stay productive and satisfied in the office.
- Assist with employee events activities and teambuilding efforts as needed.
- Ensure the office space remains clean organized and ready for daily use coordinating with the Dayporter and cleaning teams as necessary.
Workplace Safety & Security:
- Collaborate with the Site Manager Physical Security and Health and Safety teams to maintain office safety and security.
- Assist with security and safety training inspections and emergency drills to ensure compliance with safety protocols.
- Manage inventory distribution and tracking of temporary access badges for visitors and new employees.
- Regularly audit badge access logs and coordinate with building management to update employee access lists.
- Serve as a point of contact for any security or safetyrelated concerns resolving issues in a timely manner.
Skills:
Administrative Support:
- Report directly to the Bellevue Workplace Site Manager and assist with general administrative tasks as needed.
- Oversee the office supply inventory ensuring all items are stocked and accessible.
- Manage the flow of incoming and outgoing mail and packages ensuring timely distribution.
- Maintain office and lobby appearance ensuring a welcoming and professional environment for employees and visitors.
- Provide administrative support for Workplace projects and initiatives assisting the Workplace team as capacity allows.
- Assist onsite vendors with access and service requests to ensure smooth operations.
Skills and Abilities:
- Proficient in Mac OS X and G Suite with the ability to learn and adapt to new software and tools quickly.
- Strong organizational and multitasking abilities with an exceptional attention to detail.
- Previous experience in hospitality customer service or office management preferred.
- Excellent verbal and written communication skills; ability to communicate effectively with a wide range of stakeholders.
- High level of professionalism and a customerfocused attitude.
- Ability to stay calm under pressure and resolve issues efficiently.
- Strong interpersonal skills with a positive and approachable attitude.
- CPR AED and First Aid certification is a plus but training will be provided if needed.
Employment Type
Full Time
