Event Coordinator
Event Coordinator
Posted on :
30-11-2024
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
30-11-2024
Job Description
Overview:
TekWissen is a global workforce management provider headquartered in Ann Arbor Michigan that offers strategic talent solutions to our clients worldwide. Our client is the secondlargest private employer in Chicago. We are a multicultural international community of more than 20000 faculty and staffeach supporting UChicagos mission of inquiry and academic excellence.Our client is a Medical Center provides worldrenowned patient care while advancing medical science through groundbreaking research. Together UChicago Medicine and the Biological Sciences Division are working to address the worlds most pressing medical challenges.
Job Title: Event Coordinator
Duration: 6 Months
Location: Chicago IL 60611 / 60637
Job Type: PartTime
Work Type: Hybrid
Shift: 8:00 AM 1:00 PM (MonFri)
Job Description:
Principal Duties and Responsibilities:
- Assist with Strategic Initiatives shortterm ad hoc and longer term projects.
- Assist in maintaining program databases spreadsheets files and program materials.
- Assist with planning coordinating and supporting Family Office Initiative (FOI) events and meetings.
- Create and organize projectrelated materials and communications; ensure all necessary materials are current accurate and properly filed.
- Assist with scheduling meetings taking meeting minutes preparing reports emails and correspondence.
- Work with the FOI faculty director and steering committee to support and organize initiatives meetings and events.
- Responds to inbound inquiries and emails in a timely manner; track inquiries.
- Communicate and coordinate with internal and external partners.
- Assist with managing event attendance RSVPs schedules and plans and event related materials.
- Assist with preevent onsite and postevent logistics.
- Prepare reports and complete special projects as requested.
- Other duties as assigned.
Qualifications:
Knowledge Skills and Experience:
- Bachelors degree required.
- A minimum of 2 years of event support and coordination; previous higher education experience preferred.
- Skills should include high proficiency in Microsoft Word Outlook PowerPoint Excel and internet applications.
- Outstanding verbal written with an attention to grammar and spelling and presentation skills required.
- Demonstrated high proficiency in MS Excel and PowerPoint.
- Demonstrated proficiency with MS Office Word and Outlook Zoom Box and Google Suite (Drive Sheets Docs and Forms) required.
- Qualtrics experience preferred.
- Experience working with event registration platforms Cvent preferred.
- Excellent time management organizational skills attention to detail basic math and finance skills required.
- Ability to work independently; possess personal accountability and a selfmotivated disposition.
- Ability to handle multiple detailed tasks/projects simultaneously and meet strict deadlines with frequent interruptions required.
- Demonstrated ability to work effectively and diplomatically with colleagues as well as with students faculty trustees/senior level alumni and business leaders and internal school leadership in a multitude of communication methods i.e. in person email phone required.
- Professional demeanor including tact discretion and a customer serviceoriented approach required.
- Ability to work flexible hours to meet business needs required.
TekWissen Group is an equal opportunity employer supporting workforce diversity.
Employment Type
Full Time
Key Skills
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