5 - Accounts Payable Specialist
5 - Accounts Payable Specialist
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Job Description
About the Role: The Accounts Payable Specialist will manage the organizations financial obligations by accurately processing invoices expense reports and payment requests. This position ensures timely and efficient payment handling while maintaining excellent vendor relations and supporting internal accounting operations. The role also involves contributing to the successful implementation and optimization of the companys ERP system to improve financial processes. This role is ideal for detailoriented individuals looking to grow within a fastpaced manufacturing environment.
Key Responsibilities
- Process invoices expense reports and payment requests precisely and efficiently.
- Verify the accuracy of invoices ensuring discrepancies are promptly reconciled with vendors.
- Prepare and maintain detailed accounts payable reports including aging analysis to ensure proper cash flow management.
- Ensure the timely and accurate processing of payments to vendors and suppliers.
- Respond to inquiries from vendors and internal teams regarding payment status and resolve any issues.
- Assist in the monthend and yearend closing processes related to accounts payable.
- Maintain adherence to company policies procedures and relevant regulatory guidelines.
- Cross reference the invoice with its corresponding purchase order (PO) and deliver receipt to make sure all pertinent details match (Threeway matching)
- Assist in the implementation and configuration of the company’s ERP system to ensure seamless integration of accounts payable processes.
- Participate in training sessions and support the transition to the new ERP system by troubleshooting issues and helping users adapt to new software features.
- Ensure proper data migration from legacy systems to the new ERP focusing on accuracy and completeness. Collaborate with crossfunctional teams to identify opportunities for process improvements through ERP automation and integration
Required Qualifications
- High school diploma or equivalent.
- Proficiency in accounting software and Microsoft Office (Excel Word etc.).
- At least one year of accounts payable experience within a manufacturing environment.
- Experience working in the Finance department of a manufacturing facility is required
- 3 Way Matching experience required.
- Strong attention to detail with high levels of accuracy in data entry.
- Excellent organizational and timemanagement skills to handle multiple tasks efficiently.
- Ability to work both independently and collaboratively with crossfunctional teams.
- Previous experience with ERP systems (e.g. SAP Oracle Microsoft Dynamics) is required. Exposure to ERP implementation is preferred
- Willingness to learn and support ERP implementation and ongoing system optimization
Physical Demands
The role is primarily officebased requiring regular communication and interaction with colleagues and vendors. It involves using standard office equipment such as computers and telephones. Occasional standing and walking may be necessary.
Work Environment
This position operates in a climatecontrolled office environment. There may be occasional interaction with production areas which can involve exposure to machinery and varying temperatures.
Benefits:
- 401(k) Health Dental & Vision insurance Life insurance Professional development assistance and Retirement plan.
Employment Type
Full Time
