Receptionist Office Support
Receptionist Office Support
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4-5years
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
- To ensure all visitors are professionally received to our premise by greeting welcoming and promptly assisted upon arrival.
- To work with the Executive Assistants as well as the companys employees on list of visitors and host as well as meeting rooms where applicable
- To promptly notify the building security of visitors to the Office to ensure seamless arrival to our premise.
- To ensure the meeting rooms are replenished with drinking water at all times.
- To ensure the meetings rooms are tidied up and ready for the next meeting.
- To provide any assistance such as technical and facilities when required.
- To professionally answer all incoming calls and promptly redirect them.
- To manage all incoming and outgoing documents/parcels/items.
- To dispatch the incoming mails/parcels/documents to the recipients.
- To ensure the office lobby is clean and tidy at all times.
- Maintain office security by following safety procedures and controlling visitor access (ie Monitor visitor access).
- To provide support with assigned tasks for events and/or internal/external meetings.
- To support the HR team with interview schedules with candidates.
- To support the HR team with the facial recognition device to ensure new hires facial recognition is set up on Day 1 and leaver s facial recognition is deactivated on their last working day.
- To perform various clerical tasks such as but not limited to preparing reports maintaining filing (hard & softcopy) and organizing documents.
- Manage the stationery inventory and ensure sufficient supply at all times.
- Manage the maintenance of the office multipurpose printers and other peripherals.
- To liaise with contractors for office repairs.
- To consolidate all facilitiesrelated issues and work with the personincharge in reporting to the building management.
- Assist with special projects or tasks as needed.
Requirements
- Always maintaining a professional outlook
- Excellent verbal and written communication skills in English (main) and Malay
- Pleasant and customer centric
- Strong organization skills and able to problem solve.
- Attention to detail and process compliant.
- Proficiency in MS Office (MS Word MS Excel and MS PowerPoint in particular)
- Excellent time management skills and ability to multitask and prioritize work
- 2 5 years proven work experience as an office assistant office administrator receptionist or in another relevant administrative role
- A Bachelor s Degree in Secretarial Science or equivalent
Employment Type
Full Time
