HIS Specialist
HIS Specialist
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Job Description
- Temporary HIS Specialist opening
- ASSIGNMENT LENGTH: 23 months
- LOCATION: San Ysidro CA 92173.
- SCHEDULE: Monday Friday 8am 5pm
- This position may require you to work evenings and/or weekends and provide staffing coverage at any other SY Health facility as needed.
- This position may need you to be able to travel to any other designated Clinic Site location to assist the HIS team in staff coverage and/or working on HIS workflow processes backlogs projects apply Job Aids abide by policies & procedures and provide excellent customer service experiences.
- Mileage reimbursement included for intraday travel to other clinics.
- Valid clean and clear Drivers license required.
EXPERIENCE REQUIRED:
- 12 years working in the HIS/Medical Records field.
- EDUCATION REQUIREMENT: High School Diploma or GED equivalent.
- CERTIFICATIONS PREFERRED: Medical Terminology Certificate.
- LANGUAGE REQUIREMENTS: Bilingual (English/Spanish) or (English/Tagalog or Arabic or Chaldean or Vietnamese) required.
Position Summary:
The HIS Specialist will uphold the integrity of the department by following the established policies and procedures standards and departmental goals and objectives. Ability to perform all functions including but not limited to sorting scanning uploading documents closing the loop on the referral updating Care Guideline dates in the patients Electronic Health Record (EHR) maintenance processing release of medical information requests and customer service. This position requires working days evenings and/or weekends and covering any SYHealth facilities according to the departmental operation needs.
* This position may need you to be able to Travel to any other designated Clinic Site location to assist the HIS team in staff coverage and/or working on HIS workflow processes backlogs projects apply Job Aids abide by policies & procedures and provide excellent customer service experiences.
Essential Functions of the Job:
- Responsible for sorting lab reports correspondence referrals consultations hospital reports etc. in accordance with established policies and procedures.
- Responsible for performing patient inquiries/lookups in the computer for a medical record number for any lab reports correspondence consultations referrals and other documents received that do not have a medical record number assignment.
- Responsible for scanning in and filing all incoming reports (i.e. hospital reports correspondence consultations referrals labs Xrays etc.) into the EHR and documents that are not signed by the Providers will then be sent to the Providers PAQ for signature in accordance with established policy and procedure.
- Responsible for processing any patient and/or personal legal representative written informed Consent Authorization forms for obtaining their medical records from another outside facility timely to that other facility for continuity of care.
- Closes and completes the Order in EHR for the Specialists Consultation reports in the Referral Order Management module and updates the Preventive Care guidelines Date in the patients HER account.
- Performs timely requests to the Specialist Providers offices to obtain the completed Consultation reports.
- Coordinates the preparation and processing of forms authorizations and written documentation including Subpoena Logs as required by the HIS Department Federal and State regulations and as applicable by law.
- Monitors and Followsup with any patient Provider and attorney insurance company quality audit requester Specialist hospital etc. in obtaining and/or releasing any requested medical record information.
- Maintains the documentation for the Patient Health Information/PHI Log as required by the HIS Department Federal and State regulations and as applicable by law.
- Assists patients with forms processing and maintains the Share Folder electronic log.
- Assists in the maintenance of the EKG Logs.
- Ensures that all lab reports correspondence referrals etc. are sent out to the Satellite Clinics when appropriate.
- Works in collaboration with other Clinical Care Providers and the HIS team for positive customer service and provides assistance to other HIS areas as needed.
- Adheres to Core Competencies and professional Code of Conduct Behavior Standards in their daytoday work by consistently demonstrating the Core Values of Respect Excellence Integrity and Empowerment.
Additional Duties and Responsibilities:
- Adheres to all applicable policies procedures protocols and best practices.
- Demonstrates effective verbal and written communication skills in collaboration with teams to achieve quality excellence and problemsolving to obtain stated goals and objectives.
- Demonstrates active listening skills and demonstrates a positive attitude.
- Enhances professional growth and development through participation in educational programs reading literature to keep uptodate inservice meetings and workshops.
- Attends meetings as required and participates on committees or projects as directed.
- Demonstrates professional Code of Conduct Behavior Standard etiquette courtesy mutual respect confidentiality and treats every patient and employee with dignity in every interaction.
- Exhibits a high level of integrity ethics transparency and trust.
- Promotes and fosters respect for patient privacy by maintaining confidentiality on all patient EHR data and abides by HIPAA Privacy and Security Rules.
- Exhibits excellent verbal and written communication and presentation skills.
- Maintains a clean safe nondistracting and organized work area at all times.
- Demonstrates skills in providing excellent customer service experiences.
- Performs any other related job duties as assigned and/or requested.
Job Requirements
Experience Required:
- Preferred 12 years working in the HIS/Medical Records field or (1) year successful completion of an internship program with San Ysidro Health.
Education Required:
- High School Diploma or GED equivalent.
Certifications Preferred:
- Medical Terminology Certificate.
Verbal and Written Skills Required to Perform the Job:
- Bilingual (English/Spanish) or (English/Tagalog or Arabic or Chaldean or Vietnamese) required.
Technical Knowledge and Skills Required to Perform the Job:
- Knowledge of medical terminology and basic computer skills required.
- Medical Records office procedures preferred.
- Must type 35 wpm.
Equipment Used:
- Computers Software systems Scanner Telephones Copy and Fax machines etc.
Working Conditions and Physical Requirements:
- This position may require you to work evenings and/or weekends and provide staffing coverage at any other facility as needed.
- This position may need you to be able to travel to any other designated Clinic Site location to assist the HIS team in staff coverage and/or working on HIS workflow processes backlogs projects apply Job Aids abide by policies & procedures and provide excellent customer service experiences.
Employment Type
Full Time
