Event AssistantOfficer
Event AssistantOfficer
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Job Description
About VIB
VIB is an entrepreneurial nonprofit research institute in life sciences closely affiliated with five universities in Flanders. Our mission is to conduct groundbreaking strategic research that offers realworld solutions to citizens patients and farmers. Beyond research VIB is dedicated to fostering knowledgesharing through the Training & Conferences Program offering a range of training conferences and personal development opportunities tailored to the needs of the scientific community.
About the VIB Training & Conferences Program
The VIB Training & Conferences Program delivers highquality fully integrated training and personal development initiatives. Our offerings include modular training events elearning courses specialized workshops summer schools international conferences and customized development opportunities aimed at nurturing the skills of scientists across the globe.
Position Overview
As an event assistant (officer) you will manage the full organization of summer schools and workshops from start to finish. Your role is key in ensuring that VIB delivers wellorganized training activities allowing trainers to focus on the content of their sessions without worrying about logistical details. This position contributes to the overall strategy of VIB to offer a platform where VIB scientists at all stages of their careers can learn connect and improve their skills.
Key Responsibilities
- Organization
- Overseeing the preparation logistics and execution of workshops and summer schools
- Coordinating with venues caterers and audiovisual providers.
- Coordination with the trainers and other parties (such as VIB data core)
- Handling onsite coordination for training activities at the different VIB locations
- Evaluation: monitoring and ensuring the quality of each event
- External and internal relations and helpdesk
- Handling all questions of (potential) participants (online and onsite)
- Maintain professional contacts with participants speakers and trainers exhibitors.
- Website and elearning platform: adding and updating content to the different platforms the team is using.
- Budget: Managing and tracking the budget for each event.
- Support in the execution of promotional activities
Qualifications
- Education
- Bachelors degree in event management or related field
- Technical & Scientific Expertise
- Experience in event and project management
- Advanced knowledge of Office 365 (Word Excel Outlook)
- You are familiar with email marketing tools
- Experience with Adobe Photoshop Illustrator & Indesign
- Drivers license B
- Skills & Attributes
- Strong organizational skills with the ability to manage projects efficiently
- An eye for detail and accurate working methods
- Team player who can also work autonomously
- Diplomatic and mature maintaining professionalism under pressure
- Handson and accurate
- Strong communication skills both written and spoken
How to Apply
Interested candidates are encouraged to apply online. For more information please reach out to Evy Vierstraete .
Employment Type
Full Time
