Project Coordinator
Project Coordinator
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Job Description
Job Description:
Elevator Services Group is seeking a proactive and detailoriented Project Coordinator to support our Project Managers and Sales Departments in ensuring that projects are completed on schedule. The ideal candidate will assist in a variety of administrative and operational tasks to facilitate seamless project execution from issuing purchase orders to coordinating with contractors and vendors. This role requires excellent organizational skills effective communication and a strong ability to multitask in a fastpaced environment.
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Project Scheduling and Coordination:
- Assist Project Managers and Sales Departments in maintaining project schedules and meeting deadlines.
- Coordinate with job supervisors mechanics contractors and vendors to ensure timely ordering receipt and delivery of equipment drawings samples and other necessary items.
- Monitor project tasks to ensure adherence to timelines providing reminders and followups as needed.
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Purchase Orders and Documentation:
- Issue Purchase Orders under the guidance of Project Managers and Supervisors.
- Submit samples drawings and cutsheets to clients and contractors; follow up to obtain timely approvals and address requests for additional information.
- Review create and submit required Department of Building documents including permits and other compliancerelated paperwork.
- Ensure that all necessary documents are properly filed in project folders.
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Data and Cost Management:
- Assist Project Managers in reviewing weekly time entries for accuracy on active jobs.
- Review and enter accurate costing data on projects to help maintain financial tracking and budgeting.
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Communication and Coordination:
- Facilitate communication between internal teams and external stakeholders including clients contractors and vendors.
- Follow up with clients general contractors and consultants for necessary approvals and information.
- Coordinate with supervisors to manage deliveries and other operational needs.
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Calendar and System Management:
- Maintain and update project calendars to track schedules meetings and deadlines.
- Enter and manage project information in systems like Fieldboss ensuring data accuracy and accessibility.
- Proven experience in project coordination or administrative roles preferably in construction or elevator services.
- Strong knowledge of project management software (e.g. Fieldboss GoCo) and proficiency with Microsoft Office Suite.
- Excellent organizational skills with attention to detail and the ability to handle multiple priorities.
- Effective communication and followup skills to collaborate with internal and external stakeholders.
- Familiarity with issuing purchase orders and managing projectrelated documentation.
- Ability to work independently and collaboratively in a dynamic environment.
- Ability to lift and carry materials weighing up to 25 lbs occasionally.
- Comfortable working in an office environment with occasional visits to job sites.
- Competitive salary
- Comprehensive health dental and vision insurance
- Paid time off and holiday pay
- Opportunities for career growth and professional development
Join our team as a Project Coordinator and play a vital role in delivering exceptional project outcomes. Apply now to become part of a fastgrowing and dynamic organization!
Employment Type
Full Time
