Culp Kelly LLP - Finance and Administration Manager

POSITION OVERVIEW

Culp & Kelly LLP (C&K) wishes to identify a motivated individual located in the Phoenix area to work as a Finance and Administration Manager. This is a new position created to consolidate certain operations finance and administrative functions currently filled by the two firms personnel and external providers. The Finance and Administration Manager will support multiple business functions of the joint enterprise and various Partner and Principal needs while working in a flexible supporting largely virtual and often fun work environment.

The Finance and Administration Manager will report directly to C&K s Managing Partners and be an integral part of the larger team.

PRIMARY RESPONSIBILITIES

Bookkeeping and Finance Support

• Maintain the Charts of Accounts accurately for each entity in QuickBooks including revenue and expense data entry and tracking and prepare quarterly profit and loss and other interim financial reports.
  

• Respond to inquiries from the firm s CPA as needed to prepare annual tax returns and quarterly tax payment estimates.
  

• Work with the Managing Partners to prepare and update working annual budgets for each entity.
  

• Review and approve the monthly expense reports of Partners and Principals using the firms expense reporting software (Expensify).
  

• At the direction of Partners and Principals maintain the vendor lists and create bills payable using the bill payment software (Bill.com) for approval and payment by the Managing Partners. This includes monthly draw payments and profitsharing payments to Partners and Principals.
  

• Record payments in the firms timekeeping and accounting software platforms (LeanLaw).
  

• Process and deposit checks from clients.
  

• Utilize invoicing software (LeanLaw) to prepare monthly invoices for further distribution and collection as needed by Partners and Principals.
  

Office Management & Administrative Support

• Monitor and maintain subscriptions to software including QuickBooks Bill.com and LeanLaw.
  

• Collect and process mail (including checks received) at the firms physical office in Phoenix on at least a weekly basis and maintain the firms physical filing systems .
  

• Work with the firms building manager and Managing Partners to ensure that maintenance and other buildingrelated projects are organized and completed by outside contractors.
  

• Provide other specific administrative support to the team including scheduling internal team meetings and supporting planning efforts for team retreats.
  

QUALIFICATIONS AND EXPERIENCE

• 5 years of experience as a Bookkeeper or in a similar role; law firm experience a plus.
  

• Associate or Bachelor s degree in Business Accounting Finance or related field preferred.
  

• Proficient in QuickBooks and Microsoft Office.
  

• Proficient in Expensify Bill.com and LeanLaw or in comparable software programs.
  

• Positive and professional demeanor with excellent interpersonal and communication skills.
  

• Strong attention to detail and excellent organizational skills.
  

• Able to maintain confidential information and prioritize time and tasks effectively.
  

• Able to work independently and selfmotivated.
  

• Able to work a flexible schedule in a hybrid environment including working in the downtown Phoenix office 23 days per week.
  

CORE COMPETENCIES

• Attention to Detail: Consistently exhibits a high degree of accuracy and precision in work. Reviews financial data and documents to ensure accuracy.
  

• Effective Communication: Conveys written and verbal information clearly concisely and professionally. Adapts the tone and style of written and verbal communication to the targeted audience.
  

• Financial Literacy: Skilled in entering maintaining and reporting financial data. Demonstrates a strong understanding of bookkeeping principles and best practices.
  

• Technology Proficiency: Proficient in using digital tools for bookkeeping expense reporting accounting and virtual meetings. Readily learns new digital tools used in the workplace.
  

• Interpersonal Skills: Establishes and maintains positive working relationships. Contributes to a collaborative and enjoyable work environment.
  

• Organizational Skills: Demonstrates excellent organizational skills by planning and managing tasks documents and resources. Maintains systems for organizing information so that information is easily accessed.
  

PHYSICAL REQUIREMENTS

While performing the duties of this job the employee is occasionally required to do the following: stand; walk; sit; speak and hear while communicating with others to exchange information; repeat motions that may include the wrists hands and/or fingers; use hands to finger handle or feel objects tools or controls; reach with hands and arms; climb stairs; stoop; kneel; balance. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by the job include close vision distance vision peripheral vision depth perception and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

HOURS AND COMPENSATION

The position is fulltime (30 hours per week) nonexempt with an hourly rate of $35$40 commensurate with experience. Culp & Kelly offers a competitive benefits package including medical dental and life insurance; short and longterm disability insurance; and paid time off.

ABOUT CULP & KELLY LLP

Culp & Kelly LLP is a missiondriven law and policy firm operating as an Arizona Limited Liability Partnership currently consisting of six Partners; C&K is also the parent company of CK Blueshift LLC an environmental consulting firm currently consisting of three Principals and an Associate. These two firms operate together as a joint enterprise working on water natural resource environmental and climate resilience issues throughout the western United States. C&K also owns a building with its offices in downtown Phoenix Arizona. Visit to learn more.

HOW TO APPLY

Email a cover letter explaining why you are interested in the Finance and Administration Manager position with Culp & Kelly and your resume to . Include Finance and Administration Manager in the subject line.

Culp & Kelly LLP/CK Blueshift LLC Joint Enterprise is an equal opportunity employer that does not discriminate on the basis of sex race color religion national origin age disability marital status sexual orientation gender identity or expression pregnancy or any other factor that local state or federal law protects from employment discrimination.