Finance Assistant- Part time
Finance Assistant- Part time
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Salary Not Disclosed
1 Vacancy
Job Description
Finance Administrator
Location: Burgess Hill
Employment Type: PartTime (18 hours per week over 3 days)
About Voltix Services
At Voltix Services we pride ourselves on delivering toptier operational excellence across our industry. Were looking for a proactive and detailoriented Finance Administrator to join our growing team.
This is an officebased role in Burgess Hill offering a flexible parttime schedule of 18 hours per week across 3 days with the ability to work around school hours. If youre ready to take ownership of diverse finance tasks and support our operations with precision wed love to hear from you!
What Youll Do
As a Finance Administrator youll play a key role in ensuring the smooth running of Voltix Services by handling responsibilities such as:
Finance Tasks
- Collating and reviewing timesheets ensuring hours and travel expenses are recorded accurately.
- Managing engineer fine repayments tracking them in a dedicated spreadsheet and reconciling payments during bank reconciliations.
- Overseeing online orders recording purchases in spreadsheets and reconciling PayPal and purchase orders.
- Chasing overdue invoices weekly using Google Sheets tracking updates and payment notes collaboratively.
- Maintaining the AllStar fuel cost reconciliation spreadsheet and aligning with Xero charges.
Operational Support
- Overseeing uniform stock and placing orders as needed.
- Coordinating rental vehicle bookings during vehicle repairs liaising with garages operations and relevant teams.
- Managing congestion and Dart charges ensuring vehicles are added or removed from systems promptly.
- Ordering and managing fuel cards Screwfix cards and Toolstation cards for employees while tracking lost card costs for reimbursement.
Supplier and Subcontractor Management
- Setting up new suppliers and approved subcontractors ensuring all necessary compliance documents are completed and maintained.
- Monitoring and updating subcontractor insurance and certifications ensuring records are accurate and accessible.
Compliance Support
- Reviewing and updating compliance documentation with guidance.
- Conducting monthly compliance audits to ensure adherence to regulatory and internal requirements.
- Managing and updating training and certification matrices including IPAF PASMA and other engineer qualifications.
What Were Looking For
Wed love to meet candidates who are:
- Organized detailfocused and able to juggle multiple priorities effectively.
- Proficient in tools like Google Sheets Xero and other administrative software.
- Skilled in reconciling financial data and maintaining accurate records.
- Strong communicators capable of liaising with internal teams and external partners.
- Experienced in finance administration.
What We Offer
- A supportive and collaborative work environment.
- A parttime officebased role with flexibility to work around school hours.
- Opportunities for professional growth and development.
- A chance to contribute to a team that values precision efficiency and compliance.
Employment Type
Full Time
