Administrative Assistant III
Administrative Assistant III
Posted on :
13-11-2024
Employer Active
1 Vacancy
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Job Description
Job description:
Key Roles & Responsibilities for PMO Admins
- CCCB weekly meeting update reports.
- Receive all overtime reports from Trades and Operations teams to generate Weekend Overtime Report.
- Attend Weekly Resource Meetings on Fridays to review overtime reports.
- Distribute all RCC ATP MODs internal Trades.
- Process all Class F estimates as received.
- Create and maintain Lead Sheet for each project create specification folders download specs & drawing for each project.
- Generate CFRs received by Subcontractors.
- Correct CFRs that are reflecting error in SRDAP/NMD and recycle & resubmit promptly. Monitor all emails daily and any recycled error CFRs that were resubmitted via NMD.
- Distribute all PCFs to Subcontractors.
- Manually input all answers in SRDAP received by SWRMC personnel or Prime contractors other than BAE SDSR & distribute. (*Note certain availabilities have different processes for i.e. DDG1000 CVNs and PSAs)
- Download reference & drawing from SRDAP.
- Generate ServiceNow ticket w/IT & SWRMC when CFR/IDRs errors cannot be corrected that day.
- Check SRDAP for answers & distribute internally and to all trades.
- Create specification binders for Area Managers for all projects as requested.
- Monitor and maintain Area Managers assignments (work items) updated in SRDAP.
- Await new direction and process for IFS regarding RCCs and Specs
- Coordinate and set up all 25% 50% 75% & 100% conference meetings and briefs.
- Troubleshoot all errors within SRDAP IFS and Doc Locator.
Skills required:
- Time management Attention to detail Communication skills Organizational skills Problemsolving skills Customer service skills Scheduling Adaptability Interpersonal Communication skills Computer literacy Multitasking MS Office
Skills preferred:
- Time management Attention to detail Communication skills Organizational skills Problemsolving skills Customer service skills Scheduling Adaptability Interpersonal Communication skills Computer literacy Multitasking MS Office
Experience Required:
- Proven administrative experience Superb written and verbal communication skills Strong timemanagement skills and multitasking skills Aptitude for learning new software and inhouse systems
Experience Preferred:
- Proven administrative experience Superb written and verbal communication skills Strong timemanagement skills and multitasking skills Aptitude for learning new software and inhouse systems
Education Required:
- High School Diploma or equivalent
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Employment Type
Full Time
Key Skills
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