Senior Executive Team Assistant fmd

About Prewave

Make a Real Difference
At Prewave we are dedicated to making a positive impact on the world. Our innovative AI solutions help businesses identify and predict global supply chain risks. Our aim is to make supply chains more resilient transparent and sustainable. By doing this we help companies to ensure fair working conditions eliminate child labour reduce waste and promote sustainable practices across global supply chains.
Trusted by Global Industry Leaders
Prewave proudly partners with industry leaders such as BMW Krcher Hilti PwC and Porsche. Our supply chain superintelligence helps navigate complex supply chain challenges ensuring operational integrity and enhancing market leadership.

We are looking for a Executive & Team Assistant to join us in our growing office in Paris and support our amazing Sales team!

Your mission

As our Executive & Team Assistant at Prewave you will

• Manage complex calendars schedule appointments and arrange meetings for our sales executives ensuring efficient use of their time
• Coordinate domestic and international travel arrangements for the team including flights accommodations and ground transportation
• Assist with organization of various events
• Facilitate team meetings and help with presentations documents meeting notes surveys
• Assist with the preparation of meetings and liaise with internal and external stakeholders including clients vendors and partners to facilitate smooth communication and collaboration
• Undertake special projects and assignments as directed by our executives

Your profile

Must haves

• Minimum 5 years of proven experience in a similar role supporting seniorlevel executives
• Excellent written and verbal communication skills with exceptional attention to detail
• Strong organisational and time management skills with the ability to prioritise tasks and meet deadlines
• Proficient in using productivity tools such as MS Office and Google Workplace Suites and scheduling software
• Ability to work independently with minimal supervision and as part of a team
• Flexibility and adaptability to handle changing priorities and work effectively in a fastpaced environment
• Ability to maintain a high level of professionalism and confidentiality at all times
• Valid work permit for Austria
• Fluent in English and French language both spoken and written

Bonus points for

• German language
• Experience in the SaaS supply chain or similar industry

What we offer you

What You Can Expect

• Competitive Compensation and Benefits: We recognize and reward talent the actual salary will be adjusted based on your qualifications experience and the specific role.
• Inclusive and Supportive Work Environment: Join a dynamic team in a welcoming and inclusive atmosphere. We celebrate diversity and are committed to fostering a workplace where all backgrounds identities and experiences are valued. Your voice is important here.
• WorkLife Balance: Your wellbeing matters. Enjoy flexible working hours and options for working from home to promote a healthy balance between your professional and personal life.

What our employees love:

• Celebrate Your Birthday: Enjoy an extra vacation day to make your birthday special.
• Office Snacks and Fruits: Stay energised with a variety of snacks and fresh fruits available in the office.
• Engaging Team Events: Join us for cheese tastings Pingpong tournaments company dinners seasonal celebrations and more to foster a vibrant team spirit.
• Health and Wellness Initiatives: Participate in team sports through our partnership with Eversports support your mental wellbeing with guidance from our workplace psychologist and benefit from health initiatives such as shiatsu sessions vaccinations and regular health checkups to prioritise your physical and mental wellbeing.
• Your device of choice: whether its Windows MacOS or Linux well let you choose your preferred operating system.
• Training and Development: We believe in investing in our employees growth. Besides companywide German and soft skills training each team member is encouraged to discuss their professional development ideas with their manager.