Lead Executive Assistant and EA to the CEO

Job Title:Lead Executive Assistant and EA to the CEO

Reporting To: Chief of Staff

Location: Bristol full time office based

Salary: Up to 75000 depending on skills and experience

Reporting to the Chief of Staff the Lead Executive Assistant will thrive in a highperforming environment. This role acts as the righthand person to the CEO managing and working in tandem with the PA to the CEO who handles daily logistics. This role also manages our team of EAs and Office Assistants.

The dynamic nature of this role requires the ideal candidate to have exemplary time management skills and to be an expert in reading the play when it comes to anticipating the needs of our CEO messages and tasks that require prioritising and making officerelated decisions with their view in mind. This role would suit an individual who is confident in their ability to work independently to achieve outcomes from daytoday responsibilities to more complex valueadd projects and who can also delegate items to others in their team.

To excel in this role the candidate must be comfortable operating in a fastgrowing tech scaleup. Being a crucial supporting role the individual will need to be experienced and comfortable interacting with senior stakeholders across the business with our Board and with external stakeholders and displaying the appropriate level of professionalism and discretion at all times.

Objectives & Responsibilities:

Beam is an exciting and dynamic environment meaning these are likely to change as we grow. Upon joining your objectives and responsibilities will include:

Strategic Support

• Serve as a strategic partner to the CEO offering insights managing priorities and helping with daytoday decisionmaking

• Assist in the preparation of business presentations reports and other materials for meetings and strategic initiatives

• Conduct research and gather data to support strategic projects and business development activities

• Act as a liaison between the CEO and internal/external stakeholders ensuring smooth communication and followups

Board Support & Planning

• Coordinate and prepare materials for board meetings including minutes agendas and presentations

• Handle logistics for board meetings including scheduling venue arrangements and followup communications

• Maintain and organise boardrelated documents ensuring confidentiality and accuracy

Project and Exec Coordination

• Act as a key logistical member of the deal team supporting planning and coordination

• Arrange Exec Board meetings ensuring documentation is gathered agendas are set and actions are tracked

• Organise meetings prepare agendas and document key action items and decisions

Administrative & Operational Support

• Manage the CEOs inbox sorting through and prioritising content and preparing draft responses where possible

• Give direction to the PA to the CEO on the CEOs calendar prioritising appointments managing scheduling conflicts

• Handle travel arrangements for the CEO including building complex itineraries and ensuring the PA to the CEO books travel and accommodations

• Manage confidential and sensitive information with utmost discretion

Business Support Team Management

• Act as the group leader for our EAs and Office Admins ensuring alignment across team members prioritising group work and keeping tabs on our teams culture and needs

You should apply if you have:

We know its tough but please try to avoid the confidence gap. You dont have to match all the listed requirements exactly to be considered for this role:

• Proven experience as an Executive Assistant preferably supporting Clevel executives. 5 years supporting at EA level with 8 years of work experience
• Strong organisational multitasking and timemanagement skills with the ability to plan and prioritise to meet deadlines
• Experience supporting at board level with a strong understanding of board functions
• Experience in project management and managing the assignment of priorities and tasks for a team of business support staff
• Experience as a people manager ideally as a group leader
• Strong proficiency in Microsoft Office Suite (Word Excel PowerPoint)
• High level of discretion confidentiality and loyalty
• Proactive approach to support with strong problemsolving and decisionmaking capabilities
• Flexible and adaptable with an understanding of the demands of supporting a busy CEO
• Business and commercial acumen

Grow together with Beam where you will learn these skills or build on your expertise:

• Previous experience in a growth/scale up environment strongly preferred
• Experience with stakeholder management in a 250 person company
• Knowledge and understanding of corporate finance deal teams/fundraising and/or strategic planning processes

About Beam

At Beam we bring the technology to transform offshore wind through AI and robotic automation alongside the determination to tackle the significant challenges ahead. Were committed to making the transition to renewable energy a reality.

Through industrydefining R&D and transformative partnerships were reshaping what it means to work in offshore wind. Beam is making wind farm development more efficient reducing risk complexity and cost while helping to cure an unsustainable dependence on oil and gas.

Check out the Latest Beam Updates

Together we are Beam. And were leading the charge towards a sustainable future.

Benefits

People join Beambecause they are excited by the possibility of leaving their own mark on the world and developing solutions that solve real world problems. Although we share the same vision we value varied perspectives and adapt to fit different people from all walks of life. Not only does that make for a genuinely awesome team of colleagues but it also makes daytoday life more interesting and its how we keep evolving and getting better at what we do.

Whats in it for you Youll get to work with a passionate smart and highly driven team with an incredible range of skills.

In addition youll get an extensive range of benefits so you can focus on doing your very best work:

• Flexibleworking options including compressed hours
• 33 days annual leave increasing 2 days a year upto 43 days after 6 years
• Private medical insurance including Dental & Optical
• Career and learning development through paid courses conferences and events
• Curiosity fund up to 500 to spend on learning which is not role related
• Up to 10% company bonus
• Pension up to 6% company contribution
• Life assurance paid at4X salary
• Volunteering day to give back to your local community
• Enhanced maternity and adoption leave
• Cycle to work scheme
• Recognition & rewards for doing great work and living our values and behaviours

Join Beam in our mission to make the world a cleaner greener and safer place by deploying technology for good.

Interview Process

At Beam weve designed a straightforward interview process to ensure the best fit for both you and the company. We have adopted anonymised recruitment. This means that your name date of birth and other personal details will not be seen by the hiring team.

• Application: Begin by submitting your application with your CV highlighting your skills and experience relevant to the job. Answer key questions on elements that are important to the role.
• Talent Partner Interview: We will tell you more about the role the team and Beams mission. This is a twoway conversation; we want to learn about your motivation what you can bring to Beam and provide answers to your questions.
• Aptitude Test: Demonstrate your critical thinking problemsolving abilities and workplace personality through an aptitude test.
• Team Interview: Engage in a 1hour interview with our Chief of Staff and one of our EA Team. Either inperson or via Teams. Well discuss our technologies key skills and team dynamics. As always feel free to ask any questions you may have.
• CEO Conversation: Meet with our CEO for an inperson discussion. This is your opportunity to express your thoughts on the role and ask any final questions. Well clarify expectations and ensure this role aligns with your aspirations.
• Offer! If you are successful in the process youll receive an offer to join Beam and become part of our team.

We value the diversity of our teams and are committed to supporting and welcoming individuals from all backgrounds knowing that every perspective is a valuable part of our success. Should you require any reasonable adjustment throughout the recruitment process please do not hesitate to let a member of the Talent team know.

JoinBeam pioneer technology for a sustainable world apply now.