Procurement Coordinator

Roles and responsibilities

• Carry out all the activities necessary to purchase goods and/or services/subcontracts, in compliance with given cost/time/quality requirements and with Corporate/Company policies and standards and work instructions

Tasks:

• Issue to vendors the Request for Quotation based on given purchasing request

• Support the vendors during the preparation of the technical/commercial proposals with obligation of confidentiality about the related bid info

• Prep are the commercial/economic bid tabulation to compare different proposals and suggest actions to be taken in order to improve bid result and/or select the vendor

• Lead the commercial/economic negotiation

• Prepare the purchase or der/subcontract based on standard General Purchase Terms and Conditions and Project Special Purchase Conditions, if any, and managing possible deviations

• Close out the bid process receiving purchase/subcontract confirmation by selected vendor and informing the unsucessful vendors about negative result of their bid

• Follow up and negotiate, if necessary, purchase order/subcontract revisions

• Perform the assigned activities in compliance with procedures and provided systems and tools

• Check and comment the technical documentation received with the Purchase Requisition and Technical Evaluation

• Manage contractual documentation (Archive) before the issue to centralized archive

Desired candidate profile

• Negotiation Skills: Ability to negotiate with suppliers to secure favorable terms, discounts, and pricing while maintaining good relationships.
• Attention to Detail: Strong attention to detail in reviewing contracts, purchase orders, and supplier agreements to ensure accuracy.
• Communication Skills: Clear and effective communication with internal teams, suppliers, and vendors to ensure all procurement processes are aligned with company objectives.
• Time Management: Ability to manage multiple procurement tasks simultaneously, ensuring that all orders are placed on time and received promptly.
• Problem-Solving: Ability to quickly identify and resolve issues that may arise during the procurement process, such as delays, shortages, or quality control issues.
• Analytical Thinking: Strong analytical skills to compare prices, assess supplier performance, and analyze procurement data for decision-making.
• Knowledge of Procurement Systems: Familiarity with procurement software and systems (e.g., SAP, Oracle, Ariba, or other enterprise resource planning (ERP) systems) for managing orders and tracking supplier performance.
• Financial Acumen: Understanding of budgeting, cost control, and financial aspects of procurement to ensure that purchasing activities are within budget and contribute to the organization's profitability.

Tools & Technologies:

• Procurement Software (e.g., SAP Ariba, Oracle Procurement, Coupa, Zycus): For managing purchase orders, supplier management, and procurement workflows.
• ERP Systems: Tools such as SAP, Microsoft Dynamics, or NetSuite to track inventory, manage purchasing, and integrate procurement with other departments (e.g., finance, inventory, sales).
• Data Analysis Tools (e.g., Excel, Power BI): To create reports, perform cost analyses, and track supplier performance.
• Document Management Systems: Software to store and manage procurement documents, such as contracts, invoices, and purchase orders.