Department Clerk
Department Clerk
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Job Description
SUMMARY:
This position provides highly complex and responsible secretarial assistance sometimes of a confidential nature. The Department Coordinator facilitates many office functions for both departments while orchestrating a professionally run department. Possesses outstanding organizational skills performs directorlevel clerical duties associated with reports recording and maintain information scheduling appointments and answering requests for information as necessary. This position maintains a high skill level of computer programs and applications.
PRIMARY JOB DUTIES:
1. Is a role model for departmental behavior and provides and promotes a positive working environment for departmental staff to ensure strong employee morale motivation and productivity.
2. Is a key member of the Revenue Cycle by preparing metrics employee specific productivity charts and departmental statistics
3. Possesses excellent verbal and written communication skills with the ability to author correspondence at the direction of Director.
4. Possesses excellent computer skills in those programs being utilized by the department.
5. Maintains Director calendar and coordinates travel arrangements for Director.
6. Answers the telephone promptly and courteously to ensure smooth and accurate communication. Also records and communicates all messages whether telephone or not in an accurate and timely manner. Routes inquiries to appropriate resource.
7. Develops organizes and maintains an accurate filing system to include appropriate followup file system.
8. Opens reads and routes mail appropriately.
9. Prepares agendas assembles data sets up and coordinates arrangements for meetings. Records and transcribes minutes of meetings as assigned by Director.
10. Works on special projects as requested.
11. Completes reports and maintains records to include but not be limited to; monthly stat reports for both departments department employee files evaluation monitoring policy & procedures job descriptions and quality control programs.
12. Maintains accurate records and files (computerbased and paper) and updates information on a regular basis.
13. Record retention management by following the Record Retention policy.
14. Enhances competency of staff by assisting in departments participation with inservices meetings and orientations.
15. Performs other duties as assigned.
EDUCATION:
High School Diploma or GED
Employment Type
Full Time
