Roles and responsibilities
1. Procurement Strategy Development
- Develop and implement purchasing strategies to optimize procurement processes and reduce costs.
- Analyze market trends and supplier performance to identify opportunities for improvement.
- Collaborate with department heads to understand their procurement needs and align purchasing strategies accordingly.
2. Supplier Management
- Identify, evaluate, and select suppliers based on quality, price, delivery time, and reliability.
- Negotiate contracts and pricing agreements with suppliers to secure favorable terms.
- Build and maintain strong relationships with suppliers to ensure consistent supply and quality.
3. Team Supervision and Development
- Supervise and lead the purchasing team, providing guidance and support to ensure effective performance.
- Conduct training and development sessions for team members to enhance their skills and knowledge of procurement practices.
- Set performance goals for the team and conduct regular performance evaluations.
4. Order Management
- Oversee the processing of purchase orders and ensure accuracy in order specifications.
- Monitor order fulfillment and delivery schedules to ensure timely receipt of materials.
- Resolve any issues related to order discrepancies, delays, or quality concerns.
5. Inventory Control
- Collaborate with inventory management teams to maintain optimal stock levels and minimize excess inventory.
- Analyze inventory turnover rates and make recommendations for adjustments based on demand forecasts.
- Implement inventory tracking systems to monitor usage and reorder levels effectively.
6. Budget Management
- Assist in developing and managing the purchasing budget, ensuring adherence to financial limits.
- Track and analyze purchasing expenses to identify cost-saving opportunities.
- Prepare reports on purchasing activities, cost savings, and supplier performance for management review.
7. Compliance and Risk Management
- Ensure compliance with company policies, procurement regulations, and industry standards.
- Evaluate potential risks associated with suppliers and procurement practices, developing mitigation strategies as needed.
- Maintain accurate records of purchasing activities and supplier agreements for auditing purposes.
8. Collaboration with Other Departments
- Work closely with finance, operations, and production teams to ensure alignment on procurement needs.
- Coordinate with the quality control department to ensure that purchased materials meet quality standards.
- Engage with project managers to assess procurement requirements for specific projects or initiatives.
Desired candidate profile
1. Educational Background
- Bachelor’s degree in business administration, supply chain management, logistics, or a related field.
- Professional certifications in procurement or supply chain management (e.g., Certified Purchasing Professional (CPP), Certified Supply Chain Professional (CSCP)) are a plus.
2. Experience
- 3-5 years of experience in procurement or purchasing, with at least 1-2 years in a supervisory or leadership role.
- Proven experience in supplier management, contract negotiation, and inventory control.
- Familiarity with industry-specific procurement practices and materials relevant to the organization.
3. Technical Skills
- Proficiency in procurement software and tools, as well as Microsoft Office Suite (Excel, Word, PowerPoint).
- Understanding of inventory management systems and supply chain principles.
- Ability to analyze purchasing data and generate reports for decision-making.
4. Negotiation and Communication Skills
- Strong negotiation skills to secure favorable terms and pricing from suppliers.
- Excellent verbal and written communication skills for effective interaction with vendors, team members, and other departments.
- Ability to articulate procurement strategies and goals to upper management and stakeholders.
5. Leadership and Team Management
- Experience in leading and mentoring a team, with a focus on building a collaborative and productive work environment.
- Ability to set performance goals, conduct evaluations, and provide constructive feedback to team members.
- Strong organizational skills to manage multiple priorities and ensure the team meets deadlines.
6. Analytical and Problem-Solving Skills
- Strong analytical skills to assess supplier performance, market trends, and purchasing data.
- Ability to identify issues or challenges in the procurement process and develop effective solutions.
- Proficiency in risk assessment and management related to supplier relationships.
7. Attention to Detail
- High level of accuracy and attention to detail when processing purchase orders, contracts, and supplier agreements.
- Ability to ensure compliance with company policies and procurement regulations.
8. Customer Service Orientation
- Strong focus on internal and external customer satisfaction, ensuring that purchasing decisions align with organizational needs.
- Ability to respond to inquiries and resolve issues related to procurement in a timely manner.