Administrative Business Partner
Administrative Business Partner
Posted on :
27-10-2024
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Job Description
Job Overview:
We are excited to present an excellent opportunity for an experienced Administrative Business Partner to join our team on a contract basis. The ideal candidate will possess exceptional interpersonal and communication skills with the ability to thrive in a fastpaced everchanging environment. In this role you will provide highlevel administrative support to the Sales organization ensuring smooth operations and coordination. This is a fully remote position.
Key Responsibilities:
- Calendar Management: Schedule and manage calendar events for executives handling sensitive matters with a high level of confidentiality and discretion.
- Meeting and Event Coordination: Organize quarterly highlevel meetings coordinating with internal teams for hotel sourcing catering agenda creation and attendee management.
- Expense Reporting: Manage and submit monthly expense reports for executives ensuring compliance with company policies and timely submissions.
- Travel Arrangements: Coordinate detailed domestic and international travel schedules providing wellstructured itineraries.
- Event Logistics: Oversee internal and external event schedules and logistics including Sales Kickoff and user conferences in partnership with internal teams.
- New Hire Support: Assist internal departments with the setup of new hires and guide them through internal processes including expense reporting and travel systems.
- Facilities Coordination: Work with Facilities to assist with space planning and allocation for local Sales and GoToMarket (GTM) teams.
Requirements:
- Experience: 5 years of experience supporting SVPlevel executives preferably within Sales or GoToMarket organizations.
- Event and Meeting Planning: Proven experience in scheduling largescale internal and external meetings and events.
- Organizational Skills: Highly organized detailoriented personable and a selfstarter with the ability to handle multiple tasks simultaneously.
- Communication: Excellent communication skills with the ability to collaborate across all levels both internally and externally.
- Multitasking: Strong multitasking skills with the ability to manage multiple calendars teams and requests.
- Adaptability: Flexible and responsive to changing priorities and business needs.
- Confidentiality: High level of confidentiality discernment and judgment in managing sensitive information.
- Technical Proficiency: Proficiency in Google Suite Zoom Microsoft Office Suite (Word Excel PowerPoint Outlook) and Coupa or related expense reporting software.
Employment Type
Full Time
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