Administrative Assistant I-Recruited
Administrative Assistant I-Recruited
Posted on :
27-10-2024
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Job Description
Description:
Performs the day to day clerical recordkeeping or processing duties of a particular area or function using common office technology and Harvard administrative systems. Will train on latter. Gathers data and assists in preparing reports. Provides information to faculty staff members students and the public. Keyboards and processes text and information and may answer general correspondence. Makes appointments and maintains calendars based on specific instructions. Arranges meetings schedules rooms and equipment. May maintain inventory and or order office supplies. Contributes to unit goals by accomplishing clerical or administrative duties as required. Some business training beyond high school desired.
Additional Details
- Preferred Pay Rate Range : BR528.57
- ReportTo Detail : Hybrid partial time on campus/partial time WFH (working/living in MA).
- Tenure Limit : 3 months
- FLSA Exemption Status : NonExempt/OT Eligible
- Required Education : High School Graduate
- Required occupational training certifications or license(s) : None
- Business Title : Administrative Assistant Academic Ventures & Engagement
- Additional Job Details : We are seeking a selfmotivated temporary employee to provide essential office administration support. The ideal candidate will have experience working in hybrid environments and exhibit strong attention to detail deadline orientation along with effective communication skills. This role involves following established workflows processing financial transactions scheduling and data management within our department. Start Date: 10/30/2024 Key Responsibilities: * Process departmental financial transactions vendor setups reconciliations and expense reports in accordance with Harvard University policies and financial systems. * Schedule and coordinate logistics for complex and frequent inperson and virtual meetings and events including making technology arrangements booking facilities preparing materials and managing catering and transportation for the department. * Collect organize maintain and update departmental data using Salesforce. * Manage the AV&E chronological calendar and collaborate with team members to document the impact of AV&E programs. Qualifications: * Bachelors Degree and at least three years of office administrative experience. * Strong communication organizational and attention to detail skills. * Proficient in Microsoft Office Suite (Outlook Word Excel PowerPoint). * Experience with scheduling complex meetings. * Ability to quickly learn new technologies and systems. * Preferred experience with Harvard financial systems (B2P CONCUR) and CRM database (Salesforce). * Familiarity with OpenScholar or similar websitecreation systems is a plus.
- Does this position require a HUID : Yes
- Is the worker converting from being a Harvard fulltime employee (FTE) : No
- Preidentified candidates information including name email phone state/city/zip & pay rate : (No Value)
- Role requires identity I9 and 3 reference screen (recruited) : Yes
- Role requires identity I9 screen (payrolled) : No
- Role requires DMV/driving history screen : No
- Role requires criminal background and sexual offender screening CORI/SORI : No
- Role requires criminal background screen : No
- Role requires 10panel drug screen : No
- Role requires credit record check : No
- Role requires compliance with Immunization policy. : No
Employment Type
Full Time
Key Skills
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