Medical Affairs Operations Manager
Medical Affairs Operations Manager
Posted on :
27-10-2024
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Job Description
Job Title: Medical Affairs Operations Manager
Department Research Development & Sciences
Expected Start/End Dates: 11/12/2024 11/11/2025
Worker Location: MA Waltham (100% remote)
Length of Assignment: 12 months with possible extension for long term
Department Research Development & Sciences
Expected Start/End Dates: 11/12/2024 11/11/2025
Worker Location: MA Waltham (100% remote)
Length of Assignment: 12 months with possible extension for long term
Job Description:
Minimum Required Qualifications:
Bachelors Degree degree in a relevant field such as Life Sciences Business Administration or a related discipline
Minimum of 5 years experience in pharmaceutical company (preferably in Medical Affairs)
Must have purchase order and invoicing experience
Must be proficient in SAP
Familiarity with Independent Medical Education Grant management process
Experience in development of agreements including HCP Agreements
Knowledge of pharmaceutical industry Codes and Regulations
Needs to be comfortable working with numbers
Must have high attention to detail and accuracy
Must be proficient with Microsoft Office suite (i.e. Word PowerPoint Excel Outlook SharePoint etc)
Bachelors Degree degree in a relevant field such as Life Sciences Business Administration or a related discipline
Minimum of 5 years experience in pharmaceutical company (preferably in Medical Affairs)
Must have purchase order and invoicing experience
Must be proficient in SAP
Familiarity with Independent Medical Education Grant management process
Experience in development of agreements including HCP Agreements
Knowledge of pharmaceutical industry Codes and Regulations
Needs to be comfortable working with numbers
Must have high attention to detail and accuracy
Must be proficient with Microsoft Office suite (i.e. Word PowerPoint Excel Outlook SharePoint etc)
Raise Purchase Requisitions (PRs) for Global Medical Affairs teams and monitor workflows and status of PRs to ensure smooth transition to Purchase Orders (POs).
Record info on all PRs raised such as coding of each PR (GL and WBS codes) PR number PO number and delivery date.
Communicate required information with regards to approved POs to vendors Med Ops & Medical Leads.
Work with Procurement to resolve any issues with PRs/POs.
Extract SAP report of POs and support closing of POs from previous fiscal year upon review and discussion with Medical Affairs Ops. Sr. Manager.
Manage Medical Affairs Operations email box for vendors invoices and perform goods receipting of invoices upon approval.
Process invoices in SAP (goods receipt) and record them in tracker
Coordinate and liaise with Accounts Payable help desk to resolve any issues with payment of invoices and communicate status or resolution to the Medical Lead/Medical Affairs Ops. Sr. Manager.
Ensure vendor information is up to date and when changes occur submit vendor change request to Procurement.
Coordinate and liaise with Procurement for creation of new vendor accounts when needed.
Maintain list of approved invoices and Pinv
Medical Education Grants: 40%
Regularly verify Medical Education Grant portal (CyberGrants) for new grant applications and send them to Seqirus contact persons.
Schedule Grant Review Committee (GRC) meetings setting meeting agenda and send preread material to GRC members.
Process Medical Education Grant requests in CyberGrants according to outcome of GRC meeting. meeting.
Develop Grant Agreements for approved Medical Education Grant requests and liaise with requestor organization for finalization of Agreement. Liaise with Legal for any changes made to the agreement template.
Obtain external and internal signatures of Grant Agreements process payments and manage project to closeout.
Secure appropriate documentation and maintain accurate documents for audit purposes.
Maintain and update Medical Education Grant tracker.
Ensure process is managed in line with legal and compliance SOPs and industry best practices.
Prepare and submit required documentation for annual internal audit.
HCP Agreements and payments 15%
Support Global Medical Operations Sr. Manager with:
Development of HCP Agreements
Liaise with Medical Affairs regional Directors for approval of Fair Market Value (FMV)
Liaise with HCPs for acceptance of Agreement and liaise with legal for any changes to Agreement.
Obtain HCP and internal signatures through Legal Database (Companion).
Ensure HCPs resume and FMV approval along with extracted rate is uploaded under relevant Companion record.
Collate transfer of value report as part of disclosure process and submit it to appropriate Seqirus function.
Other ad hoc activities 5%
Support during absence or holiday cover for Medical Affairs Operations.
Support with simple drafting filing/uploading documents to Companion and arranging DocuSign workflows.
Other ad hoc requests as needed.
Expense report and other ad hoc admin task.
Preferred / Nice to Have Qualifications:
Familiarity with CyberGrants platform preferred
Familiarity with CyberGrants platform preferred
Employment Type
Full Time
Key Skills
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