Administrative Assistant I
Administrative Assistant I
Posted on :
24-10-2024
Employer Active
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
MW Partners is currently seeking a Administrative Assistant to work for our client who is a leader in the media and entertainment industry.
Responsibilities and duties:
- Monitor SVP mailbox bringing critical/time sensitive matters to SVPs immediate attention and responding to emails on SVP behalf
- Devise organizational procedures for incoming and sent emails: evaluate prioritize create necessary folders and files; use recognizable search terms to locate emails. Evaluate mail and assign to folders for SVP review
- Ensure completion of project and action requests from SVP to GT staff members
- Manage dynamic calendar. Arrange internal meetings conference calls vendor appointments events and other ad hoc situations that arise from email communications
- Liaise with CLevel office staff to assist with executive travel and concerns as they arise
- Maintain supplier/vendor database of contracts and agreements to ensure timely renewals and advise of relevant expiration dates
- Coordinate and book business travel for SVP
- Prepare expense reports for SVP maintain organization of receipts attendees business purpose
- Manage office operations: review staff calendars (appointments and PTO) liaise with building services and IT support as needed
Requirements:
- 5 years of experience providing support at the executive level; travel industry experience is highly desirable
- Exemplary computer skills and indepth knowledge of relevant software such as MS Office Suite (Outlook Excel Word and PowerPoint)
- Knowledge of standard office administrative practices
- Ability to multitask in a high volume fastpaced work environment and prioritize tasks
- Excellent communication skills both written and oral; ability to interface with Clevel execs and vendors
- Problem solving skills; keen judgment and decisionmaking ability; sense of urgency
- Proactive naturecan anticipate needs of SVP
- Ability to be discrete and handle confidential information
- Strong attention to detail and accuracy
- Flexibility in tasks hours worked (expected OT on short notice) and ability to come into the office and/or work from home as needed
Nice to Have:
- Previous EA experience/experience supporting executive level
- Experience in travel industry is highly desirable
- Experience managing schedules & digital files
- Flexible
- Able to multitask prioritize high efficiency
- Strong organization skills
- Strong calendar management ex: SVPs calendar is constantly changing based on priorities
- Attention to detail is key
- Strong articulation good grammar & writing skills will be corresponding closely with EAs for highlevel management
- Strong Microsoft Office: Outlook Excel PPT
- Confident presenting & corresponding with senior management
- Able to create more efficient processes
- Knows how to effectively file/create folders in OneDrive/email inbox to keep things organized for tracking and documentation purposes emphasis on organizing making things easy to find.
For a confidential discussion or to find out more contact Rhea Ann on (909)or apply now.
Employment Type
Full Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
