Contract Specialist

Roles and responsibilities

1. Contract Development:

• Draft, review, and negotiate contracts, agreements, and amendments to ensure compliance with legal and regulatory requirements.
• Collaborate with stakeholders to gather necessary information and understand contract requirements.

2. Legal Compliance:

• Ensure all contracts comply with applicable laws, regulations, and organizational policies.
• Stay updated on changes in laws and regulations that may affect contracts and procurement processes.

3. Risk Management:

• Identify potential risks and liabilities associated with contracts and advise stakeholders on mitigation strategies.
• Develop and implement risk management plans related to contractual obligations.

4. Relationship Management:

• Serve as the primary point of contact for internal and external stakeholders regarding contract-related inquiries and issues.
• Maintain positive relationships with vendors, suppliers, and partners while ensuring contract compliance.

5. Contract Monitoring and Compliance:

• Monitor contract performance and compliance, ensuring that all parties fulfill their obligations.
• Conduct regular audits and assessments of contracts to identify and resolve issues.

6. Documentation and Record Keeping:

• Maintain accurate and organized records of all contracts, agreements, and correspondence.
• Prepare and manage contract reports, tracking key metrics and contract milestones.

7. Training and Support:

• Provide training and support to staff on contract management processes and best practices.
• Assist in developing training materials and resources related to contract management.

8. Dispute Resolution:

• Assist in resolving contract disputes and issues, negotiating solutions that align with organizational goals.
• Work closely with legal counsel when necessary to address complex contractual matters.

9. Continuous Improvement:

• Evaluate and improve contract management processes to enhance efficiency and effectiveness.
• Stay informed about industry best practices and implement improvements as appropriate.

Desired candidate profile

• At least a bachelor’s degree in engineering (civil, architecture, MEP, electronics, etc.) or a related field. Relevant professional memberships MRICS or FRICS will be an advantage.
• A minimum of 15 years’ experience in major infrastructure projects with a focus on tender documents and project contractual delivery.
• Extensive experience preparing technical documents for tenders and project delivery, ensuring consistency and identifying potential flaws to mitigate risks and enforce obligations.
• Experience in Rail or Metro.
  
  

Skill Set

• Excellent professional / business English language skills both written and spoken.
• Excellent verbal communication skills.
• Detail-oriented with excellent analytical skills.
• Strong background in both technical and contractual aspects of project tender preparation and delivery.
• Ability to work independently and collaboratively in a fast-paced environment.
• Working knowledge of PC software packages typically associated with contract administration.