Event Coordinator - Administration - Gloria Events amp Services
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Job Description
Job Title: Event Coordinator Administration
Company: Gloria Events & Services
Location: Doha Qatar
Job Type: Fulltime
About Us:
Gloria Events & Services is a premier event management company in Qatar specializing in curating exceptional and unforgettable events for our clients. With a focus on professionalism creativity and attention to detail we are dedicated to delivering seamless experiences across a wide range of events from corporate gatherings to largescale celebrations.
Job Overview:
We are seeking a highly skilled and experienced Event Coordinator to join our dynamic team. This individual will be responsible for organizing and managing events preparing technical proposals for clients creating detailed event documentation and handling client communications throughout the planning and execution phases. The ideal candidate will have a strong background in event management with a deep understanding of proposal creation and client management.
Key Responsibilities:
- Event Planning & Coordination: Oversee the planning coordination and execution of events from inception to completion ensuring all aspects are delivered according to client expectations.
- Technical Proposals: Develop and deliver comprehensive technical proposals tailored to client needs ensuring all logistical technical and creative requirements are accurately addressed.
- Client Communication & Management: Act as the main point of contact for clients providing regular updates and ensuring smooth communication throughout the event planning process.
- Event Documentation: Prepare and manage all necessary event documentation including contracts event timelines budgets vendor agreements and postevent reports.
- Vendor Management: Coordinate with vendors venues and suppliers to secure necessary services ensuring they align with event objectives and budget.
- Team Collaboration: Work closely with the internal team including designers logistics coordinators and technical staff to ensure all event components come together seamlessly.
- Budgeting & Cost Management: Assist in creating and managing event budgets ensuring that all costs are kept within the specified limits while maintaining the highest standards of service and quality.
- Troubleshooting & Problem Solving: Resolve any onsite issues promptly and efficiently to ensure that events run smoothly without disruptions.
- PostEvent Evaluation: Conduct postevent debriefs with clients to assess satisfaction and identify areas for improvement for future events.
Requirements:
- Experience: At least 5 years of proven experience in event management with a focus on technical proposal creation and client coordination.
- Skills:
- Strong project management skills with a keen eye for detail.
- Excellent verbal and written communication skills.
- Proficiency in creating technical proposals contracts and event documentation.
- Strong organizational and multitasking abilities with the ability to manage multiple events simultaneously.
- Indepth knowledge of event planning software and tools.
- Strong negotiation skills and the ability to manage relationships with clients and vendors.
- Education: A degree in Event Management Hospitality Marketing or a related field is preferred.
- Language: Proficiency in English (Arabic is a plus).
- Personal Qualities: Creative proactive solutionoriented with excellent timemanagement skills.
Benefits:
- Competitive salary and performancebased bonuses.
- Opportunities for career growth and professional development.
- Dynamic and supportive work environment.
- Health and wellness benefits.
- Work with an established reputable company in the events industry.
How to Apply:
Interested candidates are invited to send their resume and a cover letter outlining their experience and qualifications to confidential Please include Event Coordinator Application in the subject line.
Gloria Events & Services is an equalopportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Type: Fulltime
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