IN-DWD-Administrative Assistant
IN-DWD-Administrative Assistant
Posted on :
20-10-2024
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Job Description
DWD Administrative Assistant for the Office of the Commissioner
The ideal candidate in this role should minimally have either
Supervisory Responsibilities/Direct Reports:
Responsibility:
You will advise the executive administrator on unprecedented matters of major impact to ensure conformity with agency goals and policies. You will receive general agency objectives and goals and be reviewed on overall effective administration in the accomplishment of agency policy and mission.
Personal Work Relationships:
This individual will be expected to partner with agency personnel and related stakeholders working towards completion of assigned functions. Exceptional customer service is providedto agency partners and/or the general public.
Physical Effort:
This role performs work in an environment where sitting for extended periods of time could be expected.
Working Conditions:
This role performs work in a standard office environment.
Required/Desired Skills
Skill Required /Desired Amount of Experience 8 years exp.as executive/or senior admin. assistant with 2 years exp. in administrative leadership managerial or supervisor capacity. Required 8 Years Ability to work independently and prioritize responsibilities according to agency needs. Required 5 Years Ability to maintain a high level of confidentiality. Required 0 Proficient w/MS Office to include Excel Word PowerPoint Teams. Required 5 Years Strong communication skills both written and verbal. Required 0 Prior experience developing program or department processes policies and procedures Required 5 Years Prior experience working in a government program preferably in an executive or senior admin. role. Highly desired 2 Years Masters degree w/3 years exp. as executive/or senior admin. assistant with 2 years exp. in admin. leadership managerial or supervisor capacity. Highly desired 2 Years Bachelors degree w/5 years exp. as executive/or senior admin. assistant with 2 years exp. in admin. leadership managerial or supervisor capacity. Desired 2 Years Associates degree w/ 7 years exp. as executive/or senior admin. assistant with 2 years exp. in admin. leadership managerial or supervisor capacity. Desired 2 Years
Questions
No. Question Question1 Absences greater than two weeks MUST be approved by CAI management in advance and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you agree to this requirement Question2 What is your candidate s email address Question3 Where does your candidate currently reside (City & State) Question4 If selected for engagement your candidate s hourly Pay Rate must be BETWEEN NA and NA. The Provider Markup for this position is NA%. Do you agree to these requirements Question5 Position is onsite Monday thru Friday 7.5H days. Do you accept this requirement Question6 Initial engagement is for 3 months with a high likelihood of extending further. Do you accept this requirement Question7 This position is part of the Executive team and will be expected to carry themselves with a higher level of professionalism. Business appropriate attire is required. Do you accept this requirement 
The essential functions of this role are as follows:
- Provides direct administrative support to an executive administrator of an agency.
- Performs a variety of administrative duties that involve a high degree of discretion in interpretation application and execution of agency and department policies and programs.
- Works with a wide range of agency and state administrators legislators private companies and the general public on routine and nonroutine problems.
- Prepares administrative rules and procedures for executive administrator and/or board or commission.
- Reviews operating practices and procedures to determine whether improvements can be made in areas such as workflow reporting procedures or expenditures.
- Coordinates and directs office services such as records departmental finances budget preparation and personnel issues to aid executive.
- Manages and maintain executive s schedules and travel arrangements.
- Some essential functions of this position may be performed onsite at the agency s worksite or other assigned worksites while some essential functions of this position may be eligible for work from home authorization in accordance with policy. Remote work authorization is not automatic and is dependent upon operational needs and agency approval.
The ideal candidate in this role should minimally have either
- a Masters degree with 3 years of experience or
- a Bachelor s degree with 5 years of experience or
- an Associate s degree with 7 experience or
- at least 8 years of experience applying the below with 2 years in an administrative leadership managerial or supervisor capacity.
Related certifications and coursework may be considered for education or experience.
Supervisory Responsibilities/Direct Reports:
This role may be utilized in a supervisory capacity based on agency needs.
Difficulty of Work:
You will be involved with a variety of executive duties within a state agency or facility involving a high degree of discretion in interpretation application and execution of all agency or department policies and programs. You will exercise extensive judgment and creativity to adapt the agency goals and mission objectives and handle new or complex situations that may impact the organization. Your work involves multiple and complex variables.
Difficulty of Work:
You will be involved with a variety of executive duties within a state agency or facility involving a high degree of discretion in interpretation application and execution of all agency or department policies and programs. You will exercise extensive judgment and creativity to adapt the agency goals and mission objectives and handle new or complex situations that may impact the organization. Your work involves multiple and complex variables.
Responsibility:
You will advise the executive administrator on unprecedented matters of major impact to ensure conformity with agency goals and policies. You will receive general agency objectives and goals and be reviewed on overall effective administration in the accomplishment of agency policy and mission.
Personal Work Relationships:
This individual will be expected to partner with agency personnel and related stakeholders working towards completion of assigned functions. Exceptional customer service is providedto agency partners and/or the general public.
Physical Effort:
This role performs work in an environment where sitting for extended periods of time could be expected.
Working Conditions:
This role performs work in a standard office environment.
Required/Desired Skills
Questions
Employment Type
Full Time
Key Skills
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