Program Specialist
Program Specialist
Posted on :
21-10-2024
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Job Description
This position supports the implementation and execution of educationallybased internship fellowship and research experience programs sponsored by federal agencies and other sponsors by performing key programmatic functions with the intent of the overall mission and the core values of the institution including placing a primary emphasis on the student learner.
Responsibilities
- Coordinates and performs technical support activities for a major program or program segments.
- Performs a variety of technical tasks such as maintaining data and electronic records processing payments verifying eligibility collecting and compiling information and data preparation of sponsor report and correspondence.
- Establishes priorities and schedules tasks and activities based on program objectives and milestones.
- Performs planning and support activities for meetings conferences and seminars when required by the program. Coordinates the logistics scheduling travel arrangements meeting space food service and equipment. May provide onsite and offsite administrative support for meetings conferences and seminars.
- Performs procurement activities including gathering information requisitioning tracking orders and processing payments.
- Engages with applicants participants general public and alumni in virtual outreach and engagement events such as career fairs information sessions and webinars. Uses virtual meeting software to communicate and share information with attendees.
- Provides technical assistance to project manager and others.
- Uses a variety of software/databases to administer programs to include Zintellect ORISE GO SAP Concur ORISE Connections and other technical software.
- Administers details associated with application processing.
- Executes tasks detailed in the program marketing and outreach plan including distributing promotional materials using mailings and postings program information in different outlets.
- Supports application process including eligibility screening review and data verification.
- Uses databases spreadsheets and electronic financial systems to enter verify and maintain data.
- Creates reports from databases and other electronic systems.
- Assists in preparing applicant files for review by sponsor and/or review panels.
- Administers and monitors details associated with participants activities including verifying that all contingencies for appointments are met processing stipend health insurance tuition professional development and travel payments.
- Monitors progress of participant appointments amendments extensions and terminations.
- Provides customer service by telephone and email.
- Executes tasks detailed in the program management plan.
- Verifies compliance with programs and ORISE policies.
- Communicates with applicants recommenders university staff sponsors mentors general public and participants via telephone and email.
- Coordinates mass electronic mailings and prepares correspondence program literature marketing materials websites and reports using a variety of software packages and formats.
- Assists management in the development of processes and actions to maximize program operation efficiencies.
Qualifications
High school diploma and 24 years of job related experience. Bachelors degree preferred. An equivalent combination of education and experience requiring similar knowledge skills abilities and performing duties as described may be substituted for the minimum requirements.
- Excellent oral and written communication and organizational skills required.
- Ability to demonstrate critical thinking and problemsolving skills.
- Ability to deal effectively and professionally with a variety of people at various academic levels professional and cultural backgrounds.
- Proficient in the use of MS Office Applications including Word Excel Outlook and PowerPoint.
- Knowledge of Share Point social media and database applications is desirable.
- Must be selfdirected and capable of processing and prioritizing multiple tasks and handling a large and varied workload with minimum supervision.
- Ability to master use of complex software/database systems such as Zintellect ORISE Go ORISE Connections etc. Ability to understand how these systems are integrated significance of the data entered and how other groups utilize that data (A/P Payroll HR).
Remote Work :
No
Employment Type
Full Time
Key Skills
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