Procurement Officer

Roles and responsibilities

1. Sourcing and Supplier Management

• Supplier Identification: Research and identify potential suppliers to meet organizational needs.
• Vendor Evaluation: Evaluate and select suppliers based on criteria such as quality, price, delivery time, and reliability.

2. Procurement Process Management

• Purchase Orders: Prepare and issue purchase orders, ensuring accuracy and compliance with procurement policies.
• Contract Negotiation: Negotiate contracts and terms with suppliers to secure the best possible pricing and terms.

3. Inventory Management

• Stock Monitoring: Monitor inventory levels and assess purchasing needs to avoid stockouts or overstock situations.
• Inventory Control: Implement and maintain inventory control systems to track procurement and usage.

4. Budget Management

• Cost Analysis: Analyze procurement costs and identify opportunities for savings and cost reduction.
• Budget Compliance: Ensure procurement activities are aligned with budgetary constraints and financial policies.

5. Compliance and Risk Management

• Regulatory Compliance: Ensure that procurement activities comply with legal, regulatory, and organizational standards.
• Risk Assessment: Identify potential risks in the supply chain and develop strategies to mitigate them.

6. Quality Assurance

• Quality Control: Collaborate with quality assurance teams to ensure that purchased goods meet specified quality standards.
• Supplier Performance Evaluation: Regularly assess supplier performance and address any issues related to quality or delivery.

7. Cross-Functional Collaboration

• Interdepartmental Coordination: Work closely with other departments (e.g., finance, operations, and production) to understand their procurement needs.
• Stakeholder Engagement: Communicate effectively with stakeholders to gather requirements and provide updates on procurement activities.

8. Market Research

• Market Trends: Stay informed about market trends, pricing fluctuations, and industry developments to make informed procurement decisions.
• Supplier Market Analysis: Conduct market analysis to identify potential new suppliers and products.

9. Reporting and Documentation

• Record Keeping: Maintain accurate records of procurement transactions, contracts, and supplier communications.
• Reporting: Prepare regular reports on procurement activities, including savings achieved and supplier performance.

10. Continuous Improvement

• Process Optimization: Identify opportunities to streamline and improve procurement processes for greater efficiency.
• Feedback Mechanisms: Implement feedback mechanisms to gather insights from internal stakeholders and suppliers.

Desired candidate profile

Bachelor’s degree in a relevant field.

▪ 3-4 years of experience in procurement function for similar organizations

▪ Knowledge of Oracle, IT systems, practices, and procedures within procurement.
Vendor Management: Experience in managing supplier relationships and negotiating contracts.
3. Technical Skills
Procurement Software: Proficiency in procurement software and tools (e.g., ERP systems like SAP, Oracle) for managing purchasing processes.
Data Analysis: Strong analytical skills to evaluate supplier performance, pricing, and market trends.
4. Communication Skills
Verbal and Written Communication: Excellent communication skills for interacting with suppliers, stakeholders, and team members.
Negotiation Skills: Strong negotiation skills to secure favorable terms and conditions with suppliers.
5. Financial Acumen
Budget Management: Understanding of budgeting processes and cost control measures related to procurement.
Cost Analysis: Ability to analyze costs and identify opportunities for savings and efficiency.
6. Organizational Skills
Time Management: Strong organizational skills to manage multiple procurement projects and deadlines effectively.
Attention to Detail: High level of attention to detail in processing purchase orders and maintaining records.
7. Problem-Solving Skills
Analytical Thinking: Ability to identify issues and develop effective solutions to procurement challenges.
Adaptability: Flexibility to adapt to changing market conditions and organizational needs.
8. Team Collaboration
Cross-Functional Collaboration: Experience working with other departments (e.g., finance, operations) to align procurement activities with business goals.
Team Player: Ability to work effectively within a team environment and contribute to collective success.
9. Compliance and Ethics
Regulatory Knowledge: Familiarity with relevant procurement regulations, standards, and ethical practices.
Risk Management: Understanding of risk management principles related to supply chain and procurement activities.
10. Personal Attributes
Proactive Attitude: A proactive approach to problem-solving and continuous improvement in procurement processes.
Passion for Procurement: Genuine interest in supply chain management and a commitment to achieving organizational goals.