IN-DWD-Administrative Assistant

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Job: INDWDAdministrative Assistant

Location :10 N. Senate Ave. Room SE302

Indianapolis IN 46204

Client : State of IN
Job ID: (749485)

DWD Administrative Assistant for the Office of the Commissioner

The essential functions of this role are as follows:

Provides direct administrative support to an executive administrator of an agency.

Performs a variety of administrative duties that involve a high degree of discretion in interpretation application and execution of agency and department policies and programs.

Works with a wide range of agency and state administrators legislators private companies and the general public on routine and nonroutine problems.

Prepares administrative rules and procedures for executive administrator and/or board or commission.

Reviews operating practices and procedures to determine whether improvements can be made in areas such as workflow reporting procedures or expenditures.

Coordinates and directs office services such as records departmental finances budget preparation and personnel issues to aid executive.

Manages and maintain executives schedules and travel arrangements.

Some essential functions of this position may be performed onsite at the agencys worksite or other assigned worksites while some essential functions of this position may be eligible for work from home authorization in accordance with policy. Remote work authorization is not automatic and is dependent upon operational needs and agency approval.

The job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee. Other duties responsibilities and activities may change or be assigned at any time with or without notice.

The ideal candidate in this role should minimally have either

a Masters degree with 3 years of experience or

a Bachelors degree with 5 years of experience or

an Associates degree with 7 experience or

at least 8 years of experience applying the below with 2 years in an administrative leadership managerial or supervisor capacity.

Related certifications and coursework may be considered for education or experience.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Difficulty of Work:

You will be involved with a variety of executive duties within a state agency or facility involving a high degree of discretion in interpretation application and execution of all agency or department policies and programs. You will exercise extensive judgment and creativity to adapt the agency goals and mission objectives and handle new or complex situations that may impact the organization. Your work involves multiple and complex variables.

Responsibility:

You will advise the executive administrator on unprecedented matters of major impact to ensure conformity with agency goals and policies. You will receive general agency objectives and goals and be reviewed on overall effective administration in the accomplishment of agency policy and mission.

Personal Work Relationships:

This individual will be expected to partner with agency personnel and related stakeholders working towards completion of assigned functions. Exceptional customer service is providedto agency partners and/or the general public.

Physical Effort:

This role performs work in an environment where sitting for extended periods of time could be expected.

Working Conditions:

This role performs work in a standard office environment.

8 years exp.as executive/or senior admin. assistant with 2 years exp. in administrative leadership managerial or supervisor capacity.

Required

8

Years

Ability to work independently and prioritize responsibilities according to agency needs.

Required

5

Years

Ability to maintain a high level of confidentiality.

Required

Proficient w/MS Office to include Excel Word PowerPoint Teams.

Required

5

Years

Strong communication skills both written and verbal.

Required

Prior experience developing program or department processes policies and procedures

Required

5

Years

Prior experience working in a government program preferably in an executive or senior admin. role.

Highly desired

2

Years

Masters degree w/3 years exp. as executive/or senior admin. assistant with 2 years exp. in admin. leadership managerial or supervisor capacity.

Highly desired

2

Years

Bachelors degree w/5 years exp. as executive/or senior admin. assistant with 2 years exp. in admin. leadership managerial or supervisor capacity.

Desired

2

Years

Associates degree w/ 7 years exp. as executive/or senior admin. assistant with 2 years exp. in admin. leadership managerial or supervisor capacity.

Desired

2

Years