Admin Personal Assistant to the General Manager
Admin Personal Assistant to the General Manager
Posted on :
17-10-2024
Employer Active
1 Vacancy
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Job Description
- Excellent knowledge of word processing.
- Responsible for the preparation of office correspondence using appropriate format as set by the company regarding fonts logos etc.
- Receives opens and sorts all incoming business mail and arranges for the mailing of outgoing office mail for the GM and EAM/HM.
- Handles all office correspondence and information with discretion and confidentiality.
- Maintaining and updating a conventional office filing system which provides for easy access to data requests.
- To maintain an electronic filing system on his/her assigned PCs hard disc.
- To keep meeting minutes when required.
- Answering screening and transferring phone calls for the GM.
- Schedules appointments for the GM and keeps him informed and updated.
- Receives screens and welcomes office visitors in a courteous professional manner maintaining standards of hospitality established by the company.
- Sees to the proper handling use and maintenance of office equipment and supplies.
- Coordinates for cleanliness and maintenance of the Executive Office area.
- Maintains an orderly and organised space.
- Acts as liaison and coordinator between the GMs and EAM/HMs offices and other departments and department heads.
- Maintains a professional and friendly relationship and approach with his/her counterpart in the owning company and Accor Regional Offices.
- Handles and arranges travelling issues for the GM and other HODs when necessary.
- Collects necessary information for the planning and preparation of the HODs roster/schedule.
- In coordination with the GM plans and prepares the MODs monthly roster/schedule and keeps the GM updated on changes and corrections.
- Collects necessary information in order to establish a weekly attendance forecast of the Executive Committee members and Department Heads for the GMs overview and keeps the GM updated on changes.
- Receives information from the EAM/HM Director of Rooms FOM AFOM in order to prepare the GMs welcome letter for all hotel VIPs.
- Ensures proper distribution of information from the GMs office to all concerned and vice versa.
- Keeps the GM informed on routine matters relevant to the operation of the hotel.
- During the GMs absence he/she prepares a daily summary of major happenings in order to update the GM upon arrival or upon request.
- Ensures correct flow of information by becoming familiar with the organizational chart and company hierarchy.
Qualifications :
- Attention to detail style and aesthetics of hotel is critical.
- Outstanding verbal and written communications skills.
- Sense of secrecy and discreetness
- The ability to react and adjust to changing business environment and lead the team in ensuring efficient financial management of the department.
- College Degree in Secretarial / Management or similar field.
- 25 years experience in similar role.
- Fluent in English and Thai a third international language is a plus.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Key Skills
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