Guest Relations Executive
Guest Relations Executive
Posted on :
17-10-2024
Employer Active
1 Vacancy
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Job Description
Prime Function:
- Responsible for the smooth functioning and for the satisfactory rooming and welfare of all guests of Mercure Hyderabad KCP Hyderabad.
- Responsible for Reception Concierge operations Hospitality and Cashier.
- Liaise with different departments for smooth and coordinated work.
- Ensure the cleanliness of all areas under the Front Office viz. Lobby corridors main staircase and drive away.
- Ensure to interact with the guests & enable the team to understand guest requirements.
Key Responsibilities:
Front Office Planning
- Ensure that the arrivals and departures for the day and relevant records are maintained.
- Ensure quality in all aspects of work and among the staff in the lobby.
- Assist guests with check in and checkout as well as other cashiering duties
- Review arrival lists and prepare compendiums prior to guests arrival and checkinto system if necessary
- Welcome guests on arrival register and issue room keys according to departmental standards and procedures
- Ensure that members consistently receive all benefits and repeat guests and other VIPs receive special recognition and service. Prepare and send welcome cards and amenities to room prior to guest arrival
- Liaise closely with other relevant departments to ensure that guests requests and needs are met
- Update and maintain repeat guest history system
- Promote InterHotel sales and inhouse facilities according to departmental standards to maximize revenue
- Handle guests complaints and comments tactfully and efficiently
- Handling guests mails messages and answering of phone calls
- Maintain the privacy and confidentiality of all guests by ensuring that no details of the guests are disclosed
- Be vigilant in regard to inhouse credit matters and act upon any discrepancies
- Alert Security or Duty Manager of suspicious looking person(s) or articles.
- Maintain highest standards and quality of services in Front Office operation to meet and exceed budgeted revenue targets and guests expectation/VOG target.
People Management
- Personally welcome and escort all guests of Novotel Hyderabad.
- Authorize courtesies for V.I.Ps.
- Ensure that regular training is conducted as per the standards.
- Deal with the inquiries and complaints of the Guests tactfully and initiate followup action.
Financial Management
- Responsible for maintaining high level of room sales by upselling.
- Ensure that the log book is maintained.
- Ensure maximum room occupancy within agreed overbooking policy.
- Ensure to balance the accounts on a daily basis.
Operational Management
- Adhere to the Standard Operating Procedures & policies.
- Check outstanding of inhouse guests on a daily basis.
- To check whether the following records are kept in order and up to date.
- C forms
- Reception / Information Log Book
- Ensure that the luggage of incoming and outgoing guests is handled quickly and efficiently.
- Ensure that all mail and messages awaiting arrival of incoming guests are promptly delivered.
- Check the grooming and hygiene of the team.
- Ensure all V.V.I.P room inspection in coordination with House Keeping Department.
- Ensure that newspapers and parcels are delivered in the rooms without delay.
- To be readily available at all times to deal with problems or complaints.
- Ensure effective and speedy checkin & checkout facilities.
- Deal with the inquiries and complaints of the Guests tactfully and initiate followup action.
- Ensure that the entrance is easily accessible to cars and taxis at all times.
- Conduct briefing for concierge and Front Office Assistants.
Qualifications :
- Leadership skills that utilize persuasion and motivation to attain organizational goals is the most desirable management quality followed by honesty integrity ethical behaviour tactfulness openness and cultural awareness;
- Ability to accept responsibility;
- Self confidence motivation drive and tenacity;
- Ability to enhance organizational performance;
- Ability to clearly delegate tasks and responsibilities;
- Ability to think strategically inductively and creatively;
- And the propensity to recognize and acknowledge other peoples ideas.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Key Skills
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